25I - AGMT - COMPLETE STREETS PLAN

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1 1 1 '"f Task 1.1: Project Kickoff Meeting Santa Ana City staff and the KTU +A team will conduct a kickoff meeting to discuss project management and project expectations including: invoicing, progress reports, chain of communication, approval processes, Icey staff member roles and other relevant project information. Task 1.2: Project Coordination Monthly or bi- monthly project team conference call meetings will be held between city staff and KTU +A to ensure open communi- cation on upcoming tasks and to make sure the project remains on time and within budget. KTU +A will prepare, update and provide staff with a punch list prior to the meeting. Task 13: Assemble Advisory Group In cooperation with the city and KTU +A, KPA will help assemble an Advisory Group that can provide input as the project moves forward.The KTU +A team will build upon the group from the Downtown Complete Streets Advisory Group as a starting point and will look to Santa Ana Active Streets (SAAS) to help identify other key stakeholders. The Advisory Group will include City staff, school district staff, and representatives from service organiza- tions, businesses, neighborhood leaders, residents and other interest groups that reflect the demographics and perspectives of the community. Equity in representation will be essential in order to obtain a cross section that represents the broader community. The Advisory Group will consist of 8 to 12 representatives from various agencies and the local community. Some will represent the businesses of the area, while others should represent the residential community. Advocacy groups that support walking, biking or community health, and the school district should also be included. From an agency standpoint, representatives from traffic engineering, public safety, law enforcement, maintenance, planning, economic development and recreation should all be considered for this advisory group.The primary purpose of this group is to assist in setting the schedule and agenda of the community design charrette, discuss key issues, identify additional stakeholders, determine strategies to engage all segments of the community, maximize charrette participation, and review the draft plan and guidelines. Task 1.4: Collect Data on Existing Conditions The KTU +A team will work with the City and other sources to collect and organize available information on existing conditions for the study area including: traffic volumes, crash data, regional transportation plans, state route planning and construction plans; aerial and base maps; General Plan and other policy documents; development standards and regulations, and other relevant studies. KTU +A and KOA will collect pertinent data by walking and biking these corridors for analysis used in GIS -based models and to identify features that make it unsafe or uncomfortable for all users, including pedestrians, bicyclists, transit users, motorists and the disabled. While data such as traffic volumes and speed can be readily accessible through existing datasets, other infor- mation needed will still need to be collected. Examples of this data include identifying whetherthese corridors have separation between sidewalks and travel lanes, sidewalk widths and where on- street parking exists.This data will also provide the basis of a Bicycle and Pedestrian Comfort Level/Traffic Stress (LTS) analysis that will be conducted. This exercise was also completed for the Downtown Complete Streets Plan and will provide the City with additional data - driven analysis to supplement the public outreach process for future funding opportunities. It is critical that an understanding of the roadway environment occurs at an early stage. Current right -of -way limits, roadway geometry and current and future traffic volumes and speeds are all essential for bike and pedestrian related issues and potential solutions for the five main corridors and potential connectors. This data will support CIS analysis for design recommendations and aesthetic treatments as the project moves forward.Thls data collection will then be repeated for the connecting corridors iden- tified through the charrette process or Advisory Group. The team will analyze the study area's pedestrian and bike - related collision data to identify safety "hot spots" and to provide counter- measures to common causes and trends indicated by certain trouble spots. Collision data can provide insight into patterns of unsafe pedestrian and cycling environments, such as time of day, time of year and how they relate to location and specific street Central Santa Ana Complete Streets Plan REP No. 15-067 251-12