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Agreement with Amec Foster Wheeler Environment & Infrastructure, Inc., for <br />Commercial /Industrial Inspection & Database Management <br />September 1, 2015 <br />Page 2 <br />Each proposal was evaluated and ranked by a review committee comprised of personnel from <br />the Public Works Agency. Ranking criteria included the firm's qualifications, understanding the <br />scope of work, work plan logic, clarity and specificity, consultant /sub - consultant qualifications, <br />financial responsibility, and the schedule to perform the services. Following the evaluations and <br />ranking of proposals, the proposed fees of the top ranked firms were evaluated. <br />The table below summarizes the proposal rankings and their respective fees: <br />Firm <br />Score <br />Proposed Fee <br />Amec Foster Wheeler Environment & Infrastructure, Inc. <br />95 <br />$677,820 <br />CWE <br />86 <br />$387,696 <br />GSI Environmental, Inc. <br />84 <br />$522,400 <br />CASC Engineering and Consulting <br />82 <br />$720,019 <br />RBF Consulting <br />81 <br />$619,755 <br />John L. Hunter and Associates <br />72 <br />NA <br />Charles Abbott Associates, Inc. <br />61 <br />NA <br />Staff recommends awarding a contract to Amec Foster Wheeler Environment & Infrastructure, <br />Inc., based on the extensive experience of their team of inspectors and their past work for the <br />City of Santa Ana and for other similarly sized cities within Orange County. The proposal <br />provided specific understanding and details of the required tasks, processes, and time involved in <br />executing the inspection and database management services. The proposals with the lower <br />proposed fees did not offer a sufficient level work effort to satisfactorily accomplish the <br />requirements of the scope of services. <br />The total three -year agreement compensation of $900,000 is structured with an annual fee of <br />$225,940 plus a contingency of $74,060. The contingency provides for costs associated with <br />increased annual inspections resulting from future permit requirements. <br />Fiscal Year <br />Contract <br />Contingency <br />Total <br />2015 -16 <br />$225,940 <br />$74,060 <br />$300,000 <br />2016 -17 <br />$225,940 <br />$74,060 <br />$300,000 <br />2017 -18 <br />$225,940 <br />$74,060 <br />$300,000 <br />Three -Year Total <br />$900,000 <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & <br />Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City <br />assets). <br />25K -2 <br />