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*Payment: $5,000 of the overall professional event production service fee should be paid to <br />Mr. Jose Rome 10 days after receipt of invoice and upon fully executed agreement but before <br />the actual event. <br />There is no profit or other fees added to this amount. <br />Below is a list of proposed tasks for Jose Romo (JR): <br />Vendors - Staff will receive applications and screen applications for approval. Staff will <br />collect all required documents and payments. Upon receiving this, staff will approve the <br />vendor and forward to JR. JR will be responsiblefor determining the best location for <br />vendors and will assign booths. JR will also be the point person for any logistical <br />requirements for vendors. This will ensure that vendors are placed at sites that are not <br />in direct competition with existing businesses. JR would be responsible for assignment <br />of spaces to sponsors as well. <br />Logistics/$ecurity - JR will be the responsible for bringing to the attention of staff any <br />concerns regarding damage prevention to existing buildings. His location to the <br />downtown area will allow him to be accessible to businesses and serve as a liaison to <br />staff. Staff will procure the stages and canopies. Staff will process the agreements and <br />coordinate all payments. Jose will coordinate delivery and placement of the stages and <br />canopies. Staff will coordinate street closures for these deliveries. <br />Meetings As part of the production team for this event JR would attend meetings <br />regarding logistics, security and street closures. <br />Event Layout- Assist Event Coordinator in developing event layout. <br />Permits - Secure permit for all food participants (commercial and non-profit) with OC <br />Health Gare Agency. <br />Event Notification Letter - Distribute event and street closure notification letter to all <br />Impacted businesses and residents in event area. <br />Downtown Merchant Participation - Secure desired location for businesses on 4th Street <br />who wish to participate. ' <br />Steam Cleaning - Coordinate steam cleaning the week following event, <br />Parking passes - Distribute parking passes to impacted businesses. <br />• OCHCA - Secure OCHCA event permit on day of event. Secure OGFA event permit on <br />day of event, Mitigation of issues - Assist Event Coordinator in resolving and mitigating <br />all issues reported by staff, members of the public, event participants, business owners <br />and residents before, during and following the 3 -day event, <br />