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Mr. Rudy Rosas Page 3 August 13, 2015
<br />Once validated, Sedaru Smart. CIP will leverage the City's all -pipes water model, with the
<br />latest asset condition and performance data from the City's O&M information systems, with
<br />key decision making criteria across distribution system assets, to deliver a repeatable,
<br />automated list of prioritized replacement projects. The City can revisit the priority of a
<br />project, as- needed, with the confidence that the latest data and decision making
<br />parameters are being used. It is estimated that the future cost and effort of water master
<br />planning will be reduced significantly with the Sedaru Smart CIP, while metrics to justify
<br />projects and return on capital investments will Increase the same.
<br />2. Configure Likelihood of Failure: Configure the likelihood of failure for each facility based on
<br />asset performance - Includes history of existing pipes (age, material, no. of breaks),
<br />hydrants, valves, etc.
<br />3. Configure Consequence of Failure: Configure the consequence of failure including pipeline
<br />criticality, impact on critical customers (hospitals, nursing homes, etc.), number of
<br />customers affected, hydrant flows, and system pressures.
<br />4. Configure Constructability: Configure the constructability of each recommended system
<br />improvement considering paving schedule coordination, traffic impact, easements, railroad
<br />or ditch crossings, etc.
<br />S. Configure Capital Action plan: Configure City's capital action plan for water master plan
<br />support, using weighted /prioritized likelihood of failure, consequence of failure, and
<br />constructability criteria to generate a dynamic CIP list.
<br />6. Integration: IDM will integrate the Smart CIP software with Santa Ana's existing systems
<br />including the City's current Sedaru Command Center, mobile data collection applications,
<br />hydraulic model, and GIS database.
<br />7. Training & Software: A workshop will be scheduled upon Implementing Sedaru Smart CIP to
<br />train City staff on utilizing the software to Its full capabilities. Software will be rolled out to
<br />up to 10 City staff, applied for City water master planning, and ongoing staff planning to use
<br />the latest set of asset and operational data to make the best possible decision each time
<br />system status changes.
<br />Recurring annual costs for software support and maintenance of Sedaru Smart CIP is $25,000,
<br />This includes costs to support up to 10 City users and stakeholders of the system input and
<br />output, operating costs to maintain data and system integrations, and ongoing periodic
<br />updating of parameters to support latest planning criteria and methodology.
<br />Task 3 — Hydraulic Model Evaluations and Support (FY 2016 -17)
<br />IDM will provide support to City staff for GIS, hydraulic modeling, analysis, planning, application
<br />development, and training services on an as- needed basis and may Include but are not limited
<br />to the following:
<br />• Services including but not limited to: Energy management, Operational Planning, Water
<br />Quality, CIP Prioritization, Asset Management, Criticality, etc.
<br />• Hydraulic model construction and updates
<br />• Software and application, implementation and integration
<br />• GIS Application Development re: data collection, model /GIS communications, flushing,
<br />water quality, energy management, vulnerability, CIP prioritization, etc.
<br />• Systems Integrations including GIS, CMMS, Asset Management, SCADA, etc.
<br />25F -13
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