25G - AGMT - SPEED LIMIT STUDY - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2015 TITLE: AGREEMENT WITH ALBERT GROVER & ASSOCIATES FOR CITYWIDE SPEED LIMIT STUDY (PROJECT 16 -6861) (NON- GENERAL FUND) {ST� PLAN -6 ' 1 B} CITY MAN ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and the Clerk of the Council to execute an agreement with Albert Grover & Associates, subject to nonsubstantive changes approved by the City Manager and City Attorney, to conduct engineering and traffic survey studies in order to update posted speed limits, as well as follow up speed surveys, in a total amount not to exceed $75,812, which includes a 10% contingency, for a three -year period from October 21, 2015 through October 20, 2018. DISCUSSION An engineering and traffic survey is required every five years so that the City's posted speed limits may be enforced per the California Vehicle Code requirements. The last study was conducted in 2011 and therefore it is time for an update. A Request for Proposals (RFP) for an engineering and traffic survey was released and distributed to qualified firms on August 26, 2015, and the City received seven proposals. The proposals were evaluated by a four - member committee comprised of Police and Public Works Agency staff. The proposals were rated on the basis of qualifications, experience with similar projects, work plans, and overall approach. The work involves the study of 200 zones and preparation of an estimated 90 sketches for sign replacement or relocation. The RFP requested a fee schedule reflecting performance of the basic study as well as fees to conduct additional speed surveys as necessary. After receiving the proposals, in light of follow up speed studies that will be necessary in conjunction with the Safe Mobility study and Complete Streets improvements, the cost to evaluate an additional 50 locations should be added to the basic services so that posted speed limits may be adjusted upon completion of street improvements rather than waiting 5 years. After evaluating the proposals, the corresponding sealed fees submitted by the top three firms were opened. The evaluation scores and fees for each proposal are as follows: 25G -1