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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 20, 2015 <br />TITLE: <br />AGREEMENT WITH GRAFFITI PROTECTIVE <br />COATINGS, INC., FOR GRAFFITI STREET <br />CLEANING SERVICES, RFP NO. 15 -080 <br />(NON- GENERAL FUND) <br />(STRATEGIC PLAN NOS „6, 1B and 7, 5E) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />❑ As Recommended <br />❑ As Amended <br />❑ ordinance on 1 a1 Reading <br />❑ ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Graffiti Protective <br />Coatings, Inc., subject to nonsubstantive changes approved by the City Manager and City Attorney, to <br />perform graffiti street cleaning services in areas that are visible from the right -of -way for $1,820,000 <br />and in City park areas not visible from the right -of -way for $324,000 for a two -year period, expiring <br />October 31, 2017 in a total amount not to exceed $2,144,000 with provisions for three 1 -year renewal <br />options, exercisable by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency is responsible for citywide graffiti removal and performs graffiti removal services <br />365 days a year. This service has been contracted since 2011 and provides graffiti removal services <br />within 24 hours or less (on average), based on requests received from residents through the City's graffiti <br />hotline and the "mySantaAna" Public Works smartphone application. The current agreement funding <br />authority expires on October 31, 2015. <br />On September 1, 2015, the City Council approved the release of the Request for Proposals (RFP) for <br />graffiti removal street cleaning services, visible from the right -of -way, which was subsequently advertised <br />on September 2, 2015, on the City's website and online bid management and publication system. City <br />staff also contacted vendors directly. A summary of the proposal invitations and proposals received is as <br />follows: <br />14 Vendors notified (1 Santa Ana vendor) <br />4 Vendors attended mandatory pre - proposal meeting (1 Santa Ana vendor) <br />1 Proposal received (1 Santa Ana vendor) <br />Proposals were received on September 23, 2015, and evaluated by staff from the Planning & Building and <br />Public Works Agencies, and the City of Anaheim. Evaluation results are as follows, based on a total <br />possible rating of 600: <br />Firm Location Rating Proposal Fee <br />Graffiti Protective Coatings, Inc. Santa Ana, CA 582 $910,000 <br />(97 %) <br />25H -1 <br />