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Agreement with TriTech Software Systems <br />November 3, 2015 <br />Page 2 <br />On November 27, 2013, the Police Department issued a request for proposals (RFP #13 -071) for an <br />integrated software system comprised of Computer Aided Dispatch (CAD) and Records Management <br />System (RMS) for the Police Department. On December 17, 2013, a pre - proposal conference was <br />conducted, and on January 29, 2014, the City received proposals from six firms. Infor, Intergraph, New <br />World, Spillman, Sungard, and TriTech each submitted proposals for consideration. The Police <br />Department developed a thorough evaluation process (described below) to select its integrated software <br />solution. <br />In January 2014, an Integrated Software Evaluation and Selection Committee was formed, comprised of <br />representatives from all of the bureaus within the Department (i.e. Administration, Field Operations, <br />Investigations, and Jail) as well as City IT. In addition, the Department secured the services of integrated <br />software consultant Cit -Com Inc. to assist with the process. The Committee, with the help of Cit -Com, <br />performed an initial evaluation of the proposals and the scoring results are listed below. <br />25B -2 <br />Criteria Summary <br />Weight <br />Maximum <br />Value* 5 <br />SUNGARD TRITECH <br />NEW <br />SPILLMAN INTERGRAPH WORLD <br />INFOR <br />1 <br />Adherence to Format <br />2 <br />10 <br />10 <br />10 <br />10 <br />10 <br />10 <br />10 <br />2 <br />Completeness of Proposal <br />5 <br />25 <br />25 <br />25 <br />25 <br />25 <br />25 <br />20 <br />3 <br />Quality /Depth of <br />References <br />5 <br />25 <br />17.5 <br />20 <br />20 <br />25 <br />20 <br />10 <br />4 <br />Post Implementation <br />Support <br />5 <br />25 <br />22.5 <br />20 <br />15 <br />17.5 <br />15 <br />5 <br />5 <br />Financial <br />Stability /Resources <br />5 <br />25 <br />20 <br />20 <br />22.5 <br />25 <br />25 <br />15 <br />6 <br />Experience /Expertise of <br />Staff <br />5 <br />25 <br />20 <br />22.5 <br />20 <br />20 <br />15 <br />17.5 <br />7 <br />System Functionality <br />15 <br />75 <br />71.69 <br />64.89 <br />70.42 <br />66.16 <br />66.16 <br />69.84 <br />8 <br />Reference Checks <br />5 <br />25 <br />17.5 <br />18.75 <br />22.5 <br />15 <br />15 <br />20 <br />9 <br />Integration and Interfaces <br />10 <br />50 <br />45 <br />35 <br />50 <br />40 <br />50 <br />20 <br />10 <br />Hardware <br />5 <br />25 <br />17.5 <br />20 <br />20 <br />17.5 <br />17.5 <br />17.5 <br />11 <br />Cost <br />10 <br />50 <br />41.78 <br />42.51 <br />31.26 <br />27.81 <br />31.87 <br />50.00 <br />12 <br />Willingness to Negotiate <br />10 <br />50 <br />30 <br />30 <br />25 <br />20 <br />20 <br />20 <br />13 <br />Implementation and Data <br />Conversion <br />5 <br />25 <br />20 <br />20 <br />17.5 <br />20 <br />20 <br />17.5 <br />14 <br />Project Management <br />6 <br />30 <br />24 <br />24 1 <br />21 <br />21 <br />21 <br />18 <br />15 <br />Training <br />5 <br />25 <br />22.5 <br />20 <br />20 <br />22.5 <br />12.5 <br />15 <br />16 <br />Documentation <br />2 <br />10 <br />8 <br />8 <br />9 <br />9 <br />7 <br />6 <br />Total <br />Score <br />500 <br />412.97 <br />400.66 <br />399.18 <br />381.46 <br />371.03 <br />331.34 <br />%of Available Score <br />100 <br />82.59 <br />80.13 <br />1 79.84 <br />76.29 <br />74.21 <br />66.27 <br />25B -2 <br />