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Agreement with TriTech Software Systems <br />November 3, 2015 <br />Page 5 <br />Staff will seek City Council approval of equipment purchases, project management, and staffing costs at a <br />future date. This project was intentionally excluded from the analysis performed by Third Wave Corp. due <br />to its status of already being in- progress. However, they were in agreement that an integrated law <br />enforcement software system would benefit the City. This project will result in most of the advantages <br />highlighted by Third Wave as important when evaluating an IT project including: staff time savings; <br />business process improvement; improved productivity and efficiency; enhanced customer service; cost <br />savings; better use of staff time / high value work; accurate reporting; reduced stress and frustration; and <br />improved transparency. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #1 Community Safety, Objective #2, (Broaden <br />communications, information sharing and community awareness of public safety activities), Strategy A <br />(Purchase and implement a new integrated software system for the Police Department to improve <br />productivity and increase efficiencies and transparency). <br />FISCAL IMPACT <br />Funds in the amount of $3,727,438.39 (contract price of $3,514,438.39 and contract contingency in the <br />amount of $213,000.00 will be available as follows): <br />System Software and Implementation: Funds in the amount of $2,128,032.16 are available in the Police <br />Department's Criminal Activity - DOJ contract services account (no. 02614450 66510) for system <br />software and implementation for the following fiscal years: <br />FY 2015 -16 $371,574.87 <br />FY 2016 -17 $1,206,241.77 <br />FY 2017 -18 $550,215.52 <br />Subtotal $2,128,032.16 <br />Support and Maintenance: Funds in the amount of $1,599,406.23 to cover the expenses for support and <br />maintenance for the remainder of the agreement will be budgeted in the Police Department's Information <br />Systems — Contract Services account (no. 01114425 62300) as follows: <br />FY 2017 -18 <br />FY 2018 -19 <br />FY 2019 -20 <br />FY 2020 -21 <br />FY 2021 -22 <br />Subtotal <br />$ 261,135.95 <br />$ 268,970.03 <br />$ 277,039.13 <br />$ 285,350.30 <br />$ 506,910.82 <br />$1,599,406.23 <br />... _ ..... . <br />Carlos Rojas <br />Chief of Police <br />Santa Ana Police Department <br />Exhibit: Agreement <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Mgt. Services Agency <br />25B -5 <br />