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Agreement with TriTech Software Systems November 3, 2015 Page 4 The table below shows the details of the site visits that were made. Agency / Location Visit Date System Evaluated Orange County CHIP / Irvine, CA 09/03/2014 TriTech CAD Torrance PD / Torrance, CA 09/09/2014 Spillman CAD /RMS Kings County SO / Hanford, CA— 09/17/2014 Spillman CAD /RMS Santa Barbara County SO / Santa Barbara, CA 09/18/2014 TriTech CAD Lake County SO / Waukegan, IL 09/22/2014 TriTech RMS McHenry County SO / Woodstock, IL 09/22/2014 TriTech RMS Crystal Lake PD / Crystal Lake, IL 09/23/2014 TriTech RMS At the conclusion of the Selection Committee's research, the two finalists were given a list of concerns specific to their product and proposal and invited to submit a Best And Final Offer (BAFO). The results from the research and the BAFO's were analyzed to determine a final vendor. Based upon the findings from this process, the Integrated Software Evaluation and Selection Committee recommended the Police Department contract with TriTech Software Systems for its new CAD /RMS solution. Of the six vendors that responded to the City's RFP, TriTech's system proved to be the best fit for the Department, particularly in the following areas: • CAD — TriTech's CAD system is the most robust, feature -rich application of those the Committee reviewed. In addition, TriTech's CAD is expandable (e.g. custom command line; agency- designed on- screen forms; access to CAD messaging, etc.), something no other vendor offered. • RMS — TriTech has recently completely re- written its Records Management System, adding new user tools such as drag- and -drop usage of existing information. Similar to the CAD, their RMS is also customizable (e.g. adding new fields, tabs, etc.) as well as expandable (i.e. allowing agencies to create completely new modules as well as custom report forms, each with its own specific workflow). • Innovation — Of the vendors that responded to the RFP, TriTech was the most innovative. They have a history of incorporating new technologies, whether by developing components in -house or by acquiring best -in -breed software solutions and merging them into their system. The Police Department proposes to enter into an eight -year agreement with TriTech, Inc. beginning November 17, 2015. The agreement includes a base agreement amount of $3,514,438.39 and a $213,000 contingency to be used for unanticipated work at the City's sole discretion, for a total eight -year agreement amount of $3,727,438.39. In addition to this TriTech agreement cost, additional estimated project costs that the City will incur include: System Hardware $200,000 Project Management/Programming Contract $730,000 City IT Costs $TBD 25B -4