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7.6.6 Inform RMS Data Conversion This Project includes Evidence Data Conversion services for Inform RMS. The details of this conversion effort is described in the following section: 7.8.8.1 Evidence Data Conversion The evidence data conversion, is a multi -step process, which results in the conversion of the Client's legacy evidence data into the Inform RMS Evidence module. In addition to Evidence item data, TriTech will provide a one -time import of physical property item data that is currently stored in the Property acid Evidence Facility managed by the Client. Property items that are not actually Evidence, but are otherwise in possession of the Client, will be included as part of this conversion. An Evidence conversion is intended to handle the physical property items stored in a managed Evidence Room or other controlled temporary locations. It is possible to use this module to track property on hand that is not actually Evidence associated with some case, but rather items that have been found or are being kept for safekeeping. These could show up in Inform RMS in the Evidence module alongside actual items of evidence. The only thing that would differentiate between them would be some status flag that might say "Evidence ", "Found" or "Hold ", for example. An item in the Evidence module can be associated with a specific Case. However, in an Evidence conversion only the Case Number is brought into the data associated with an item. No other specific Case information is converted. This would require a User to already know a Case by its number in order to locate an Evidence or Property item that is associated with it. There are other types of property, of interest to the department that would not be handled by an Evidence conversion. In particular, items that were stolen but not yet recovered, items that were pawned, gums or vehicles, etc. not in the possession of the Client, are not covered by an Evidence Conversion. In short, only items that are in the possession of and stored by the department would be included. When the user uses the Inform RMS Evidence module to manage their Evidence Room, they usually rely on a built -in feature that can produce a "Chain of Custody" report. This report lists an unbroken record of where the item has been (by location) from the time it was checked in up until its current location or its final disposition. This is often used when evidence is brought into a Court case. In our experience, Client data is seldom complete or accurate enough to produce a reliable Chain of Custody in the fashion of Inform RMS. For the purpose of this Project, TriTech and the Client will apply commercially reasonable effort to convert the Chain of Custody data, if the Client is able to provide the data with a high level of integrity in a manner that is usable by Inform RMS Software, hi order to determine the data integrity and suitability of the Chain of Custody data for conversion, TriTech will perform a review (up to S hours) of the data and if it is determined that the data is not suitable for conversion, such conversion will not be performed, Prior to this review and data submission, TriTech will provide the Client with information about common errors related to the Chain of Custody data. In lieu of converting the Chain of Custody data, TriTech will create a section in Inform RMS Narrative Report that shows all the raw data from the Client showing all transactions and movements that they kept in their legacy system, in a narrative format which can be titled specifically for ease of search. This data does not appear in the Inform RMS built -in report, but may be retrieved through creation of custom reports by the Client. Parties mutually acknowledge that the accuracy and completeness of the source data is the sole responsibility of the Client. This process requires the Client to extract a complete set of data for analysis and provide it to TriTech in a Microsoft SQL Database. The Client will provide at least one initial extract of RMS data for TriTech testing purposes, plus one final extract. All images and objects desired to be converted shall be included in the initial and final extraction. The Client must perform any necessary "data scrubbing" of their source data prior to 45 25B -92