22A - SPEC - VEHICLE PURCHASE - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2015 TITLE: CONTRACT AWARD TO REYNOLDS BUICK, INC. FOR THE PURCHASE OF A GMC PASSENGER VAN AND SUV (SPEC. NO. 15 -094 & 15 -095) (STRATEGIC PLAN NO. 6,2) CITY MANA R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize a one -time purchase and issuance of a purchase order to Reynolds Buick, Inc. for the acquisition of one 2016 GMC Savana Passenger Van and one GMC Terrain SUV, in an amount not to exceed $61,390 subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Finance and Management Services Agency Facilities, Fleet Maintenance, and Central Stores Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines and criteria for determining when vehicles need replacement. This criteria includes vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement criteria a 1999 Chevy Astro Van with 79,409 miles and a 2002 Blazer that was recently deemed inoperable were identified for replacement. The GMC Passenger Van will be utilized by the Parks, Recreation and Community Services Agency for various youth excursions. The GMC Terrain SUV will be utilized by the Public Works Agency. The notices inviting bids were advertised on September 1, 2015, on the City's online bid management and publication system. A summary of the bid invitations and bids received is as follows: 34 Vendors were notified 1 Santa Ana vendor was notified 2 Vendors downloaded the IFB packet 3 Bids received 0 Bids received from Santa Ana Vendors 22A -1