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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 15, 2015 <br />TITLE: <br />AMENDMENT TO AGREEMENT WITH <br />RINCON CONSULTING, INC. FOR <br />ENVIRONMENTAL SERVICES <br />{STRATEGIC PLAN NO. 5,4) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />_--. <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on lih Reading <br />❑ Ordinance on 2 I Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and the Clerk of the Council to execute an amendment to the <br />agreement with Rincon Consultants, Inc. to increase the agreement amount by an additional <br />$65,000 for a total amount not to exceed $90,000 through December 31, 2017, for the provision <br />of environmental consultant services, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The City receives an annual allocation of Community Development Block Grant (CDBG) and <br />HOME Investment Partnership Program (HOME) funds from the U.S. Department of Housing and <br />Urban Development (HUD). All projects and programs funded by these federal grants must <br />undergo environmental assessments and /or reviews. <br />On September 12, 2013, the City of Santa Ana issued a Request for Qualifications (RFQ 1 -054) <br />to retain a consultant with special skills and knowledge in the field of environmental consulting <br />services. As a result of the RFQ, on -call agreements with the following firms were executed on <br />January 1, 2014 in the amount of $25,000 each: 1) Rincon Consultants, Inc., 2) Dudek, Inc., 3) <br />LSA Associates, Inc., and 4) TRC Solutions, Inc. Staff regularly requests quotes from the four <br />consulting firms for environmental services. Based on previous history, Rincon Consulting, Inc. <br />has been the most responsive and offers the most cost - effective services. Consequently, the <br />Rincon Consulting, Inc. agreement only has a sufficient balance for one environmental <br />assessment. <br />On November 17, 2015, the City Council approved staff to initiate the administrative process to <br />acquire real properties to provide for new open space using CDBG funds for the Raitt/ Myrtle <br />Street and the 6th /Lacy Street park acquisitions. Staff requested quotes for environmental <br />assessments from all four consulting firms currently under contract. In addition, staff outreached <br />to two other environmental consulting firms due to the low response rate for the acquisition <br />projects. The following responses were received: <br />25K -1 <br />