4 - RFP PERMANENT SUPPORTIVE HOUSING

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Santa Ana Housing Authority Request for Proposals for Permanent Supportive Housing Page 4 III. GENERAL INFORMATION A. The term of the PBV Housing Assistance Payments Contract (HAP) will begin after the contract is awarded by the Housing Authority Board. B. When determined appropriate, SAHA will provide information in its possession relevant to preparation of required information in the RFP. SAHA and the City will provide only the staff assistance and documentation specifically referred to herein. C. The Owner and Service Provider shall be responsible for retaining data, records and documentation for the preparation of the required information. These materials shall be made available to SAHA as requested by SAHA. D. This RFP does not commit SAHA or the City to pay costs incurred in preparation of a response to this RFP. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a proposal prior to award of a written contract will be borne by the respondent. SAHA reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any informality or technical defect in a proposal. E. All data, documents and other products used, developed or produced during response preparation of the RFP will become property of SAHA. All responses to the RFP shall become property of SAHA. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. F. SAHA reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP and SAHA reserves the right to reject any subcontractor(s). Subcontractors shall be the responsibility of the Owner or Service Provider and SAHA shall assume no liability of such subcontractors. IV. COORDINATION Coordination by the awarded Owner and Service Provider with SAHA, other contractors and agencies will be required to achieve satisfactory and timely delivery of the required services. Coordination may include, but not be limited to, coordination with impacted businesses, neighborhood and civic groups, local and/or state agency boards, and attendance at Community Redevelopment and Housing Commission meetings and Housing Authority Board/City Council meetings. SAHA will decide the manner in which the coordination efforts will be conducted. At SAHA’s option, coordination efforts may be performed by the Owner’s direct contact, by the Owner acting through SAHA, by the Service Provider, or by the SAHA only. When coordination efforts require agreements, such agreements shall be coordinated through the SAHA. V. OWNER RESPONSIBILITIES The selected Owner will assume responsibility for all aspects of the project, and for insuring that the project is operated in accordance with applicable federal and state laws and PBV federal regulations. The selected Owner will ensure that the project is operated in accordance with the City of Santa Ana laws and regulations. VI. RULES FOR PROPOSALS The signer of the RFP must declare in writing that the only person, persons, company or parties interested in the proposal as principals are named therein; that the proposal is made without collusion with any other person, persons, company or parties submitting a proposal; that it is in all respects fair and in good faith without collusion or fraud; and, that the signer of the proposal has full authority to bind the proposer (Exhibit E). 4-7