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Q01101111111 ' <br />CITY COUNCIL MEETING DATE: <br />JANUARY 19, 2016 <br />TITLE: <br />CONTRACT AWARDS FOR VARIOUS <br />TYPES OF WATER METERS <br />(SPEC. NO. 15 -110) <br />(STRATEGIC PLAN NO. 6, 1C) <br />:2122 <br />;Itice^ , <br />CITY MANAGEA <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />•- <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on I" Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to award contracts to Aqua- Metric Sales Co., <br />Badger Meter, Inc., H.D. Supply Waterworks, and Mueller System, LLC for the purchase of a <br />variety of water meters for a one -year period beginning February 1, 2016 and expiring January <br />31, 2017, with provisions for four one -year renewals exercisable by the City Manager, in an <br />annual amount not to exceed $140,000, subject to non - substantive changes approved by the City <br />Manager and City Attorney. <br />DISCUSSION <br />The City of Santa Ana Public Works Agency Water Resources Division regularly performs <br />installation, maintenance, and replacement of residential and commercial water meters. There <br />are approximately 45,000 metered service locations in the City, and water meters are typically <br />replaced every 15 years. The four types of meters used by the City are positive displacement, <br />multi -jet, residential fire service, and turbine meters. Positive displacement meters are used <br />primarily for residential applications. Multi -jet meters are used for multi - family residential, <br />irrigation, and commercial applications. Residential fire service meters are used for residential <br />services requiring fire sprinkler systems. Turbine meters are used for high volume water users, <br />including industrial, commercial, irrigation, and large multi- family residential applications. The <br />meters are purchased as needed through the Central Stores warehouse for distribution to the <br />Public Works Agency. <br />The Notice Inviting Bids was advertised on November 16, 2015 on the City's online bid management <br />and publication system. A summary of the bid invitations and bids received is as follows: <br />57 Vendors were notified <br />1 Santa Ana vendor was notified <br />9 Vendors downloaded the bid packet <br />4 Bids received <br />1 Bid received from a Santa Ana vendor <br />22B -1 <br />