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r 61 '.. -. -_ _ 0 r. <br />0 <br />CITY COUNCIL MEETING DATE: <br />JANUARY 19, 2016 <br />TITLE: <br />AGREEMENTS WITH MAJOR LEAGUE <br />INFIELDS, INC. AND PROFESSIONAL <br />SPORTS FIELD MAINTENANCE INC. FOR <br />INFIELD MAINTENANCE SERVICES IN <br />CITY PARKS {STRATEGIC PLAN NO. 6, <br />1 B} <br />s Zt '" <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute an agreement with Major <br />League Infields, Inc. to provide infield maintenance services in District 1 in an annual <br />amount not to exceed $104,623, which includes a 10% contingency, for a term from <br />February 1, 2016 through January 31, 2018, with two, one -year renewal options, subject to <br />non - substantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute an agreement with <br />Professional Sports Field Maintenance, Inc. to provide infield maintenance services in <br />District 4 in an annual amount not to exceed $114,604, which includes a 10% contingency, <br />for a term from February 1, 2016 through January 31, 2018, with two, one -year renewal <br />options, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) divides the city into four <br />maintenance districts. On November 2, 2015, PRCSA issued a Request for Proposal (RFP) for <br />the infield maintenance of districts 1 and 4. The Agency received two proposals from interested <br />companies. <br />An evaluation committee consisting of two representatives from PRCSA and one from Public <br />Works Agency reviewed and rated the proposals. The proposals were evaluated according to the <br />criteria listed in the RFP, which includes firm /team experience, relevant project experience, scope <br />understanding, references and fee. The results of the RFP evaluation were as follows <br />25C -1 <br />