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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 19, 2016 TITLE; AMENDMENT TO THE AGREEMENTS WITH EPIC LAND SOLUTIONS AND OVERLAND, PACIFIC & CUTLER FOR RIGHT -OF -WAY SERVICES (NONGENERAL FUND) {STRATEGIC PLAN NO. 6�, 1G} CITY MANAGE RECOMMENDED ACTION 1114J:H1 &410111k1[aIR11Ax91k1l F El As Recommended ❑ As Amended ® Ordinance on 1't Reading Ordinance on 2n6 Reading ❑ Implementing Resolution (] Set Public Hearing For CONTINUED TO FILE NUMBER 1) Authorize the City Manager and Clerk of the Council to amend the agreement with Epic Land Solutions to provide additional right -of -way services in the amount of $100,000, for a revised total contract amount not to exceed $400,000, with no change to the August 5, 2018, expiration date subject to nonsubstantive changes approved by the City Manager and City Attorney. 2) Authorize the City Manager and Clerk of the Council to amend the agreement with Overland, Pacific & Cutler to provide additional right -of -way services in the amount of $150,000, for a revised total contract amount not to exceed $450,000, with no change to the August 5, 2018, expiration date subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On August 4, 2015, the City entered into on -call agreements with Epic Land Solutions and Overland, Pacific & Cutler (OPC). These services are utilized to support City staff in the right -of -way acquisition and relocation for projects in the Capital Improvement Program, including Bristol Street Improvements from Civic Center Drive to Washington Avenue (Phase IIIA), Bristol Street Improvements from Washington Avenue to Seventeenth Street (Phase 1116), Bristol Street Improvements from Warner Avenue to Saint Andrew Place (Phase IV), Warner Avenue Widening from Main Street to Grand Avenue, and Grand Avenue Widening from Fourth Street to Seventeenth Street. On Bristol Street, the right -of -way acquisition process for Phases IIIA and IV began in August 2015. The services of both Epic Land Solutions and OPC are being used to complete the acquisition of 49 residential and 22 commercial properties. The first step in the acquisition process is to obtain appraisals to establish fair compensation for each property. While performing the site inspections, the appraisers identified nine additional commercial tenants, which were not part of the original scope. To ensure each of these newly identified businesses are relocated in a fair and equitable manner, additional resources need to be allocated from both consultants. Also, as part of the on -call services being provided by OPC, they are assisting the City with a few other projects. Since September 2015, they have been working on the Bristol Phase 1116 and assisting with the remaining property acquisitions and relocations, including the Bristol Coalition. They are also assisting 25H -1