25B - AGMT - PARKS LANDSCAPE SRVS

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 19, 2016 TITLE: AGREEMENT WITH MERCHANTS LANDSCAPE SERVICES, INC. FOR LANDSCAPE SERVICES IN CITY PARKS AND FACILITIES {STRATEGIC PLAN NO. 6, 1B) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s` Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Merchants Landscape Services, Inc. to provide landscape maintenance services in District 1 in an annual amount not to exceed $204,943, and in District 4 in an annual amount not to exceed $574,976, for a total annual of $779,919, which includes a 10% contingency, for a term from February 1, 2016 through January 31, 2018, for a total contract amount of $1,559,838 during FY 15 -16, FY 16 -17, and FY 17 -18, with two, one -year renewal options, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION The Parks, Recreation and Community Services Agency ( PRCSA) divides the city into four maintenance districts. On November 2, 2015, PRCSA issued a Request for Proposal (RFP) for the landscape maintenance of districts 1 and 4. The Agency received four proposals from interested companies. An evaluation committee consisting of two representatives from PRCSA and one from Public Works Agency reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in the RFP, which includes firm /team experience, relevant project experience, scope understanding, references and fee. The results of the RFP evaluation were as follows DISTRICT 1 Score (300 Max) Ranking DMS 217 3 Landscape West Management Services, Inc. 186 4 Mariposa Landscape, Inc. 233 2 Merchants Landscape Services, Inc. 270 1 25B -1