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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 2, 2016 <br />TITLE: <br />OF WASHINGTON SQUARE RESIDENTIAL <br />STREET REPAIR FY 2015 -16 <br />(PROJECT NO. 16 -7523) <br />{STRATEGIC PLAN NO. 6, 1B, 1G} <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 18' Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />�— CONTINUED TO <br />FILE NUMBER <br />CITY MANAGER <br />RECOMMENDED ACTION <br />Reject all bids received on December 1, 2015, for construction of the Washington Square <br />Residential Street Repair Project, due to required federal funding documents that were not <br />included. <br />2. Award a contract to EBS General Engineering Inc., the lowest responsible bidder, in <br />accordance with the base bid of $984,925 for construction of the Washington Square <br />Residential Street Repair Project, and authorize the City Manager and Clerk of the Council to <br />execute the contract, subject to nonsubstantive changes approved by the City Manager and <br />City Attorney. <br />3. Approve the Project Cost Analysis for a total estimated project delivery cost of $1,231,157, <br />which includes the contract base amount, administration, inspection, testing, and an <br />authorized contingency of $98,493. <br />DISCUSSION <br />The City's Residential Street Repair Program supports efforts to rebuild neighborhood streets <br />throughout the city that are in need of repair. Approval of this action will provide for construction <br />of residential street repairs within the Washington Square Neighborhood. The recommended <br />local street segments are deteriorated due to weather, age, and heavy usage, and have been <br />identified as a high priority by the City's Pavement Management System (Exhibit 1). The project <br />consists of replacing damaged concrete roadway panels and repairing concrete curbs, gutters, <br />sidewalks, cross gutters, and curbs ramps. Once completed, these improvements will enhance <br />the ride quality, surface drainage, and appearance of the neighborhood. <br />The Washington Square Residential Street Repair Project is funded by Community Development <br />Block Grant funds. When the project was originally advertised for bids on November 13 and 18, <br />2015, the specific federal documents required for this funding were inadvertently omitted from the <br />23A -1 <br />