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BUDGET SURPLUS ALLOCATION UPDATE - EXHIBIT 1
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<br />A list ofpemittlel Projects wascreated based on stafflnpet. Project
<br />Phase $50k):
<br />race mendations for Phase l were presented at the February 18H meeting
<br />July 2016. Phase2
<br />CDA
<br />Nesermaking
<br />$100,000
<br />ofthe Arts and Culture Commission. The Commission voted to not
<br />On Tack
<br />end the Phase l projects to City Council. Staffereworkingtoput
<br />S:
<br />e
<br />epCmber 2016
<br />ept
<br />together alternative projects for Phase l fu ruing. Staff will prase nt on this
<br />toic se.in ot In. Aril meet ing of the Arts& Culture Cam mission.
<br />The Community Development Agency is currently coordinating with the City
<br />CMO
<br />Branding
<br />$200,000
<br />Me records offlce lnthe development of a Request for Propose Is(RFP) for a
<br />On Track
<br />March 2016
<br />consultant to develop a chywide branding strategy, It Is anticipated that this
<br />RFP wlli be released In Mid- Febmary.
<br />A list of communications and outreach / communlcatlons related equipment
<br />has been developed wghthe Input ofall departments. Purchasing [snow
<br />CMD
<br />Communications
<br />$190,000
<br />purchasing Items. Survey and review ofpublic relations /communications
<br />On Track
<br />May 2016
<br />RFPs from other public agencies underway. RFP antldpated to be release by
<br />and of March.
<br />The following projects have been Identified and are In progress:
<br />Civic Center Stree1211ome Program - provides $100,000 in funding to
<br />reduce homelessness in our Civic Center by 25 individuals. Programea
<br />collective Impact approach In partnership with Mercy House, Illumination
<br />Foundation and the Orange County Health Care Agency, which leverages
<br />four existing program areas and provides funding for additional resources,
<br />such as security deposits, case management, a peer network, apartment
<br />furnishings, transportation and meal casts, and bridge housing.
<br />City Net Homeless Collaborative - provides $90,000 in City funds towards
<br />CMO
<br />Homeless
<br />$400,000
<br />City Net's $180,000 proposal to establish a multi sector collaborative to
<br />On Track
<br />91
<br />address homelessness In the Civic Center and other highly Impacted areas In
<br />the City of Santa Ana. City Net presented proposal before the Public Safety
<br />Committee and staff Is negotiating a partnership with the County of Orange
<br />to provide the other half of the funding for the Homeless Collaborative.
<br />Santa Ana Armory Shelter Extension - provides $99,750 In funding to
<br />maintain the emergency overnight shelter program open for an additional
<br />21 data (3/26 to 4/15). Pend Ing City Council approval at March 15th
<br />Council meeting
<br />Fund has been established and reflected In FY 14 -15 CAFR Notes /Flnandal
<br />FMSA
<br />Pension Stability Fund
<br />$500,000
<br />Statements; currently working with an agency Co establish an Irrevocable
<br />On Track
<br />6/30/2016
<br />trust to deposltthe City's funds for stabilizing unfunded pension liabilities.
<br />Police Department fell: Facility
<br />Building Maintenance staff is currently evaluatingthe melties needs with
<br />FMSA
<br />$150,000
<br />PD;dedsime on facility renovations will be made In June 2016 with
<br />On Track
<br />12/31/2016
<br />Renovations
<br />antldpated RFCA In August 2016.
<br />These funds were originally allocated to FMSA to conduct HVAC repairs at
<br />SARTC Deferred Maln[enance - HVAC
<br />SARTCemem
<br />SARTC but given discusslons to reallocate the funds for other priority
<br />PWA
<br />$650,000
<br />projects at SARTC, the HVAC work has been rescheduled PWA is
<br />Rescheduled
<br />TBD
<br />prospect, an RFCA to City Countll on March 15, 2016, to allow for the
<br />$ 650,000 to be reallocated to other priority projects, HVAC replacement
<br />will be rescheduled, pending additional fu nding.
<br />Jerome Center Etna &Southwest
<br />Build ing Maintena nce is In the process of completing the Design Phase for
<br />FMSA
<br />Senior Center- Facility Renovations
<br />$50,000
<br />the gymnasium sound Pa nels a red soliciting quotes for interior painting,;
<br />On Track
<br />6/30/2016
<br />RFCA if applicable will be developed by June 2016.
<br />IT
<br />Planning& Building Permitting
<br />$300,000
<br />Evaluating necessary software/ application options with the Planning and
<br />On Track
<br />6/30/2017
<br />Application
<br />Building Agency.
<br />Network, Data Centers and
<br />Identifying equipment to replace, Communication upgradesfo Include
<br />IT
<br />Servers Beftwore, Communications
<br />$1,065,000
<br />Caller ID, standard messaging system and video conferepdng. RFP pending
<br />On Track
<br />6/30/2016
<br />Upgrade
<br />for must i services.
<br />In preparation for purchases: Developing Mobility Guidelines, policies and
<br />IT Equipment Upgrades-
<br />forms. Developed Inventory mobility Inventory me nagement redeem. In
<br />IT
<br />Computers /laptops, mobile
<br />$273,600
<br />process ofstandardleng PC hardware to develop spedflcations .Identifying
<br />On Track
<br />4/29/2016
<br />equipment and specifications of scanners. Developing requirements and
<br />technology, Phones
<br />criteria for PC Service Desk platform tool for improved support and
<br />management of all IT equipment assets,
<br />Finance met with software vendors In February 2016 will re- evaluate the
<br />FMSA
<br />Financial Budgeting Application
<br />$400,000
<br />Department's needs and Is connect with vendors In August(post - Budget
<br />On Track
<br />10131/2017
<br />completion),
<br />Corbin Center Improvements-
<br />Building Ma intenance has obtained commodes and is in the process of
<br />FMSA
<br />Renovation &Faclllty
<br />$50,000
<br />obtaining quotes for interior painting; RFCA will be developed by l u ne 2016
<br />On Track
<br />8/31/2016
<br />Improvements
<br />Improvements
<br />Corporate yard: Roof Restoration
<br />Pore
<br />Roof Restoration 1s 90% complete for the PWA admin build Ing; Finance,
<br />FMSA
<br />Facility Renovations
<br />$650,000
<br />Stores building roof restoration commenced in comho -, 2016; Facility
<br />On Track
<br />9/30/2016
<br />renovations for the Finance Corporate yard will begin July 2016
<br />Chiller Replacement- Cal State
<br />Project Specifications have been completed and concurrence has been
<br />FMSA
<br />$450,000
<br />received from Cal State Fullerton in implementing the pia a in replacing the
<br />On Track
<br />7/31/2016
<br />Fullerton End St. Promenade
<br />equipment; RFCA t0 award project will be completed by May 2016.
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