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CITY OF SANTA ANA <br />OBSOLETE RECORDS DESTRUCTION SCHEDULE <br />CLERK OF THE COUNCIL OFFICE <br />APRIL 2016 <br />19E -4 <br />RECORD <br />RECORD <br />RECORD <br />RETENTION <br />RECORD CATEGORY <br />SERIES <br />DESCRIPTION <br />START <br />PERIOD <br />DATE <br />BOARDS & COMMISSIONS <br />Applications for <br />Applications for B &C <br />Folder Year <br />2 years <br />Boards & <br />positions received during <br />2013 <br />Commissions <br />a calendar year and not <br />Committees - Not <br />acted upon by the <br />Selected <br />Council <br />CLERK ADMINISTRATION <br />Miscellaneous <br />Includes both incoming <br />Folder Year <br />2 years <br />Correspondence <br />and outgoing general <br />2013 <br />correspondence, <br />including letters and e- <br />mail along with citizen <br />feedback; Various files, <br />not related to specific <br />cases and not otherwise <br />specifically covered by <br />the retention schedule. <br />PUBLIC RECORDS REQUESTS <br />Public Records <br />Requests from the public <br />Years <br />2 years <br />Requests <br />for documents retained <br />2012 -2013 <br />by the City <br />CLERKS LOGS <br />Miscellaneous <br />Alcoholic Beverage <br />Folder Year <br />3 years <br />logs <br />Control (ABC) Application <br />2012 <br />Notifications <br />COUNCIL MEETINGS <br />Agendas <br />Original Meeting <br />Folder <br />Hardcopy -2 <br />Agendas: City Council <br />Years <br />years; <br />Committees <br />2004 -2013 <br />Imaging <br />Copy - <br />Permanent <br />(2004 to <br />present) <br />19E -4 <br />