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System Design — Based on the findings of the comprehensive Needs Assessment, the system design recommendation should focus on appropriate hardware /software, staffing levels appropriate for the management of the EAMS, required training for new and existing staff, and governance structures to support workflows. The system design should also incorporate industry best practices on Asset Management. Implementation Plan - Develop a thorough implementation plan relevant to the findings of the needs assessment, which details EAMS software /hardware requirements, possible vendors, and time and cost schedules necessary for the City /PWA to achieve the goals of the EAMS. The ideal EAMS for the City/PWA would provide the following: • A single repository of all City /PWA related asset information, with data, maps and information accessible from an easy -to -use web interface that is available to all City employees. The EAMS would be tightly integrated with the City's GIS and would allow for spatial, temporal and attribute based queries. • Workflows, tools, and equipment designed to allow City employees to easily update asset information as they perform their regular duties. • A detailed inventory of all City -owned assets, their values and how they depreciate, for long -range planning and accounting requirements, including a historical view of the City's assets. • A high -level executive dashboard with data and reports pertaining to the maintenance and values of assets stored in the EAMS. Description of Work: The distinguishing characteristics between Proposal Options No. 1 and 2 are the following: Proposal No. 1 will provide a Needs Assessment and Implementation Plan exclusively for PWA, based on industry best practices pertaining to Asset Management. Proposal No. 2 will be a Citywid e Needs Assessment and Implementation Plan option. The needs assessment phase will be conducted across the City's ten (10) agencies. The implementation plan, however, will focus on PWA first and as a separate attachment, provide a plan for phasing implementation across the remaining agencies. PWA Needs Assessment Minimum requirements to include with Proposal Option No. 1 Objective /description: • Inventory and review the existing Asset Management operations for PWA, based on industry best practices. • Identify a master list of potential assets by type /category managed by PWA to be included in the EAMS. • Identify potential new EAMS applications and resources (e.g., hardware, software, data, and staft). • Conduct a PWA needs assessment for data and functionality in the divisions listed below. 1. PWA - Administration Division 2. PWA - Engineering Divisions • Traffic Engineering Section • Design Engineering Section City of Santa Ana} �RFP 16 -013 J7