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• Conceptual database design based on EAMS industry best practices. Deliverable: A detailed system design document. Provide for one review and edit cycle of the document with the City EAMS project team. Implementation Plan Minimum requirement to include with Proposal Option Nos. 1 and 2 Objective /description: to provide a comprehensive approach for the procurement of an EAMS and a detailed description of how to begin implementing an EAMS Citywide /PWA. The Implementation Plan, based on the findings of the Needs Assessment, should include the following: • Evaluate and recommend vendors that provide EAMS software suitable for the City based on the finding in the Needs Assessment phase. • Assist in drafting an RFP for the procurement of an EAMS. • Provide guidance regarding special concerns for the procurement of an EAMS. • Provide an implementation plan for rolling out the EAMS Citywide, within PWA after the EAMS software has been procured. • Provide a plan for collecting and /or updating the inventories for all assets identified in the Needs Assessment phase. • Identify the discrete steps to implement the workflows identified in the needs assessment with task dependencies and critical decision points. Include the steps required to implement the migration of existing Asset Management data into the database design identified in the system design phase. • Separate the implementation of the identified workflows into discrete phases to allow for adaptable funding over multiple years. • Provide estimated costs to implement the phases of the plan, including costs for collecting and updating asset inventories and possible software /hardware acquisition costs. Plans for near -term projects should provide significant implementation details, with more general information provided for steps to be undertaken over the longer term. Specifics should address applications to be developed as well as estimated costs and required resources (particularly for shorter -term implementations). Deliverable: A detailed implementation plan document. Provide for one review - and -edit cycle of the document with the City EAMS Project Team. Final Presentation Objective /description: To present an overall view of the project findings and recommendations to an audience. This is essentially an executive summary with an opportunity for a question- and -answer session. City of Santa Ana RFP 16 -013 239