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RFP No. 16 -007. Digital Records Management Needs Assessment and Implementation Plan <br />r_ = =* City of Santa Ana Public Works Agency March 21, 2016 <br />Task 1 Needs Assessment 38,620 <br />Task 1.1 Document Inventory ............. ................... ......................................... 6,365 <br />Deliverable 1.1: Document Inventory <br />Task 1.2 Systems Inventory ...... .......... ... ... ................. ..................................... 1,770 <br />Deliverable 1.2: System Inventory <br />Task 1.3 Rapid Workflow' Business Processes ............... . ................... ...... 19,260 <br />Task 1.11 Hold Rapid Workflow® Workshops ..... ............................... 10,780 <br />Deliverable 1.3.1: Hold Rapid Workflow® Workshops <br />Task 1.3.2 Document Rapid WorkfiowO Workshops ............................. 6,320 <br />Deliverable 1,3,2: Document Workshops <br />Task 1.3.3 Final Rapid Workflow® Process Maps ................ ................. 2,160 <br />Deliverable 1.3.3: Final Rapid Workflow'"' Maps <br />Task 1.4 To -Be Process Maps 14,935 <br />Task 1.1 Hold To -Be Rapid Workflow® Workshops 8,085 <br />Deliverable 1.1: Hold To -Be Workshops <br />Task 1,2 Document To -Be Rapid Workflow' Workshops 4,850 <br />Deliverable 12 Document To -Be Workshops <br />Task 1.3 Final To -Be Rapid Workflow® Process Maps 2,000 <br />Deliverable 1.3: Final To -Be Rapid Workfloe Process Maps <br />Task 1.5 <br />Taxonomy for Public Works Documents / Records ......... <br />........... 11,225 <br />Task 1.5.1 <br />Develop Taxonomy Spreadsheet.. .... ...................... .......... <br />1,540 <br />Deliverable 1.5.1: Taxonomy Spreadsheet <br />Task 1,5.2 <br />Hold Taxonomy Workshops ( 7) ............ ............................... <br />5,390 <br />Deliverable 1.5.2: Taxonomy Workshops <br />Task 1,5.3 <br />Draft Taxonomy ........................ .... ..... ... .......... ... .................. <br />3,430 <br />Deliverable 1.5.3: Draft Taxonomy <br />Task 1.5.4 <br />Final Taxonomy ....................................... ............................... <br />865 <br />Deliverable 1.5.4: Taxonomy <br />Task 2 <br />System Design Recommendations <br />11,270 <br />Task 2.1 <br />Draft System Recommendations .......................... .... ...................... <br />8,040 <br />Deliverable 2.1: Draft System Recommendations <br />Task 2.2 <br />System Recommendations ......... ........ ........... ......... ............ <br />............. 3,230 <br />Deliverable 2.2; System Recommendations <br />© 2016 24 <br />Third Wave 11400 W. Olympic Blvd. Suite 200 Los Angeles CA 90064 310.914.0186 V 310.312.9513 F <br />25D -42 <br />