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III. INSTRUCTIONS TO PROPOSERS <br />A. CITY RESPONSIBILITIES <br />The City will provide information in its possession relevant to preparation of required information <br />in RFP. The City will provide only the staff assistance and documentation specifically referred to <br />herein. <br />B. PROPOSER RESPONSIBILITIES <br />Point of Contact: The selected proposer will assume responsibility for all services in its proposal. <br />The selected proposer shall identify a sole point of contact with the greatest knowledge in regard <br />to the required service operations and contractual matters, including payment of any and all <br />charges resulting from the Agreement. <br />Evidence of Financial Capacity: Proposer may be requested to submit its most recent audited <br />financial statement, evidencing proposer's financial capacity to fully perform the required <br />services, including provision of equipment and personnel expenses over a ninety (90) day <br />period. If said financial statement does not reflect full ninety (90) day operational capacity, <br />proposer may include a letter of credit as evidence of supplemental capacity. <br />C. REQUEST FOR INFORMATION OR CLARIFICATION <br />All questions or requested clarifications shall be made in writing via e -mail to the Administrative <br />Services Manager (contact information as noted below) no fewer than seven (7) calendar days <br />prior to the Proposal Due Date. No verbal requests or responses will be accepted. Significant <br />interpretations or clarifications will be addressed via addenda to this RFP, as indicated in Section <br />III.D. <br />Margaret Mercer <br />Administrative Services Manager <br />(714) 847 -5050 Office <br />mmercerpsanta- ana.orq <br />D. ADDENDA <br />Any changes in the RFP frorn the date of release to date of submittal will result in an addendum <br />or amendment. Notification of such addendum or amendment shall be posted on City's website, <br />sa n to -a na. org /bid s-rfps. <br />E. LICENSES & PERMITS <br />The selected Proposer shall be required to obtain a City of Santa Ana Business license within <br />ten (10) business days of selection and must provide a copy to the City Project Manager or <br />designee prior to commencing any work in Santa Ana. <br />Additionally, Proposer will be responsible for obtaining any licenses /permits required by the <br />Scope of Work. <br />F. INSURANCE <br />The selected Proposer shall provide the required evidence of insurance coverage as set forth in <br />the sample agreement within ten (10) business days after receipt of notice of award. <br />