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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 19, 2016 <br />TITLE: <br />CONTRACT AWARD TO QUALITY <br />FENCE CO., INC. FOR CITYWIDE <br />GENERAL MAINTENANCE SERVICES <br />(SPEC. NO. 16 -029) <br />{STRATEGIC PLAN NO. 6, 1C} <br />CITY MANAGEW <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 16tReading <br />❑ Ordinance on 2"dReading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For-_ <br />CONTINUED TO <br />J!I! HiPudtu <br />1. Reject the bid from Orange County Contractors Services as nonresponsive. <br />2. Award a contract to Quality Fence Co., Inc. for citywide general maintenance services for a <br />one -year period expiring April 30, 2017, with provisions of four one -year renewals exercisable <br />by the City Manager, in an annual amount not to exceed $45,000, subject to nonsubstantive <br />changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for maintaining <br />approximately 400 miles of roadway within the City of Santa Ana. Contract services are <br />necessary to assist with the repair of guardrails, permanent chain link fencing, block walls, traffic <br />bollards and miscellaneous electrical services on an as- needed basis. This contract will provide <br />an efficient and cost - effective method to complete these repairs to City property. <br />The notice inviting bids was advertised on February 25, 2016 on the City's online bid <br />management and publication system. A summary of the bid invitations and bids received is as <br />follows: <br />212 Vendors notified <br />1 Santa Ana vendor notified <br />4 Bids received <br />1 Bid received from a Santa Ana vendor <br />Bids were received and opened on March 22, 2016, and evaluated (Exhibit 1). The bid received <br />from Quality Fence Co., Inc., is responsive to the specifications, meets the City's requirements <br />for maximum quality service at minimum price and complies with prevailing wage requirements. <br />22A -1 <br />