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County of Orange Animal Services Agreements April 19, 2016 Page c The cost of the new facility will be shared amongst all participating cities. As such, the County is requesting that cities who wish to engage services at new Animal Care Shelter to commit and execute a Participation Agreement and Agreement for Provision of Animal Care Services by April 30, 2016. No cities will be added for a three -year period following the execution of the agreements. As part of our due diligence, Police Department staff contacted animal care shelters from surrounding communities and has determined that other than the County of Orange Animal Care Shelter, no other animal care shelter in the County has the capacity to address Santa Ana's animal care needs. The animal care facilities that City Staff contacted include: • Irvine Animal Care Center • Laguna Beach Animal Shelter • Orange County Humane Society (in Huntington Beach) • Westminster Animal Care Center • Mission Viejo Animal Services Center • Dana Point Animal Shelter (in San Clemente) Participation Agreement The proposed ten -year Participation Agreement will cover the period of April 19, 2016 through July 1, 2026 with an estimated total cost of $7,141,377. The new animal shelter facility is a scalable project. As such, the County can adjust the size of the proposed facility based on the final number of participating contract cities. The City's participation amount may change depending on the final number of participating cities. The maximum animal shelter cost is based on a $35M facility with the County contributing the first $5M (plus the land) toward costs incurred after April 1, 2016. The remaining $30M will be divided proportionally among cities based on the previous five years of shelter usage. If at any time the County elects to discontinue providing animal sheltering services, the cities have an option to take over the operation of the shelter from the County under a ground lease arrangement. This option is available for 50 years. Animal Care Services Agreement The proposed ten -year Animal Care Services Agreement will cover the period of April 19„ 2016 through June 30, 2026 with an estimated total cost of $12,305,730. The estimated total cost does not include potential inflation adjustments and is solely based on the projected cost of $1,230,573 for the 2016 -17 fiscal year. The County will communicate any and all future cost adjustments for the provision of animal care services. The City currently utilizes a hybrid approach to providing animal services. The County provides animal shelter services and the City performs licensing and animal patrol services. The City's current 2015 -16 fiscal year animal care services agreement is estimated at $1,135,400. Staff recommends the approval of the Participation Agreement and the Animal Care Services Agreement to ensure timely execution of both agreements by April 30, 2016, and secure uninterrupted animal care services from the Orange County Animal Care Shelter. 25C -2