Laserfiche WebLink
F 6W <br />c • `, •me <br />CITY COUNCIL MEETING DATE: <br />MAY 3, 2016 <br />TITLE: <br />CONTRACT AWARD TO NATIONAL <br />AUTO FLEET GROUP FOR POLICE <br />PATROL VEHICLES (SPEC. 16-020) <br />(STRATEGIC PLAN NO. 6,2) <br />{SURPLUS ALLOCATION FUNDING} <br />CITY MANAG ••R <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1" Reading <br />❑ Ordinance on 2ntl Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for <br />the purchase of eight Ford Interceptor SUV patrol vehicles in an amount not to exceed $263,060, <br />subject to non -substantive changes approved by the City Manager and City Attorney. <br />Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. <br />Department: <br />Project: <br />Category <br />Total Funding: <br />Finance <br />Vehicle Replacement <br />Facilities/Assets <br />$1,300,000 <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance, and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides <br />guidelines and criteria for determining when vehicles need replacement. This criteria includes <br />vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's <br />replacement criteria, eight Police Department patrol vehicles purchased between 2006 and 2011 <br />with an average mileage of 95,175 miles have been identified for replacement. Since Ford has <br />eliminated the Crown Victoria's from production, the Police Department has selected the Ford <br />SUV Interceptor as its standard patrol vehicle. <br />Funding for seven of these police patrol vehicles is identified and will be available in the second <br />year of the Surplus Allocation Plan. Staff is requesting approval of year 2 funds in order to obtain <br />current year pricing and expedite delivery of outfitted patrol units to the Police Department by <br />August 2016 and thus both expenditure and payment will be made during Fiscal Year 2016-17. <br />The eighth vehicle being purchased will replace a unit that has been deemed inoperable by staff <br />and the City's insurance carrier as a result of an accident. Funding for this vehicle is available in <br />22B-1 <br />