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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />MAY 3, 2016 <br />TITLE: <br />CONTRACT AWARD TO COURTESY <br />CHEVROLET CENTER FOR MID -SIZE <br />TRUCKS (SPEC. NO. 16-042) <br />(STRATEGIC PLAN NO. 6, 2) <br />(SURPLUS ALLOCATION FUNDING) <br />11�' ( ' lC�� <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 16` Reading <br />❑ Ordinance on 2nd Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Reject the bid from Nissan of Stockton as nonresponsive to the specification. <br />2. Authorize a one-time purchase and payment of purchase order to Courtesy Chevrolet Center <br />for the purchase of 16 Colorado pickup trucks in an amount not to exceed $443,485, subject to <br />non -substantive changes approved by the City Manager and City Attorney. <br />Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. <br />Department: <br />Project: <br />Category <br />Total Funding: <br />Finance <br />Vehicle Replacement <br />Facilities/Assets <br />$650,000 <br />DISCUSSION <br />The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central <br />Stores Division is responsible for the acquisition, maintenance, repair, and replacement of <br />vehicles, trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides <br />guidelines and criteria for determining when vehicles need replacement. This criteria includes <br />vehicle age, mileage, maintenance costs, and safety history. As a result of reviewing the City's <br />replacement criteria, 14 mid -size pickup trucks purchased between 2000 and 2002 with an <br />average mileage of 91,565 miles have been identified for replacement. Additionally, Parks <br />Recreation & Community Services Agency is purchasing two additional trucks to support their <br />new park monitoring program initiative. <br />Funding for thirteen of the vehicles is identified and available in the Fiscal Year 16-17 Surplus <br />Allocation Plan. These vehicles are assigned to the Finance Department (3 vehicles), Parks and <br />Recreation (1 vehicle), Planning & Building Agency (6 vehicles), and the Public Works Agency (3 <br />vehicles). One additional replacement vehicle for the Public Works Agency will be funded by the <br />FY 16-17 Refuse Enterprise funds. The two vehicles for Parks and Recreation will be funded <br />using anticipated savings in their FY 15-16 operating budget with anticipated expenditures being <br />encumbered into next fiscal year. Staff is requesting approval of these vehicles early to ensure <br />current year pricing and provide delivery to end user departments by August 2016. <br />22C-1 <br />