25E - AGMT - PROFESSIONAL AUDITING

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C. Proposals will be accepted only from parties that are free of all obligations and interests that might conflict with the best interest of the City of Santa Ana, The City will not be liable for any costs incurred in preparing proposals or associated travel costs. The proposer shall furnish the City with such additional information as the City may reasonably require. The City reserves the right to conduct pre -contract negotiations with any or all potential proposers. D. Any questions regarding this Request for Proposal shall be made in writing via e-mail to Sergio Vidal at svidal wsanta-ana.ora. Enter "PROFESSIONAL AUDITING SERVICES RFP 16-014" as the Subject title on all e-mail correspondence. E. Costs for developing proposals are entirely the responsibility of the respondent. F. The respondent grants permission for the City to contact any individuals listed as references. G. All submitted proposals, and information included therein and attached thereto, shall become public records upon receipt by the City Council for consideration of selection of auditor. H. All proposals must be valid for a period of not less than ninety (90) days from the closing date of submission. I. The proposer receiving the award will provide Certificates of Insurance to the City to verify coverage in relationship to these services prior to commencing work. 8) SELECTION PROCESS AND CRITERIA A. Selection Committee All proposals will be reviewed by a selection committee designated by the Executive Director of Finance and Management Services Agency. The selection process will involve the review of the proposal for compliance with the requirements of the RFP, qualifications of the firm and references. Based upon the selection committee's review of the proposals, interviews may be scheduled at the City of Santa Ana City Hall with the most qualified proposers. Finalists will be notified of specific times and will be allowed a total of thirty minutes for their presentation and to answer questions from the selection committee. The selection committee will rank the audit firms and recommend the top ranked firm to the City Council for award of contract, The City is under no obligation to accept any proposal and reserves the right to negotiate with respondents as to fees and terms. The City may reject proposals at its sole discretion. If a proposal fails to satisfy any requirements outlined in this RFP, it may be considered non -responsive and the proposal may be rejected. The audit firms will be ranked based on the following criteria: 1. Technical qualifications and experience of key members of the engagement team and the firm (20%) 2. Experience with similarly sized governmental agencies in providing the types of services outlined in this RFP (15%) to 25E-23