25J - AGMT - TURF REPLACEMENT - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 3, 2016 TITLE: AGREEMENT WITH FIELDTURF FOR SYNTHETIC TURF REPLACEMENT SERVICES AT DAN YOUNG SOCCER COMPLEX FIELDS #2 AND #4 (RFP NO. 16-01) (PROJECT 16-2660 AND 16-2666) (STRATEGIC PLAN NO. 6, 1 F) (SURPLUS ALLOCATION FUNDING) / CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: _":e - k ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on Zed Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO IJIR41THIII&IIA 7 Authorize the City Manager and Clerk of the Council to execute an agreement with FieldTurf to provide synthetic turf field replacement services for a one-year term beginning May 8, 2016, in an amount not to exceed $1,035,675 over the life of the agreement, which includes a 15 percent contingency, subject to nonsubstantive changes approved by the City Manager and City Attorney. Project in accordance with the Council approved Surplus Allocation Plan as of October 20, 2015. Department: Project: Category Total Funding: Parks and Recreation Dan Young Soccer Court Field #2 Syn Turf Parks $640,000 DISCUSSION The Dan Young Sports Complex (DYSC) is located at 3000 W. Edinger Avenue in Centennial Regional Park. Field No. 4 was constructed with synthetic turf in 2004 and Field No. 2 was constructed with synthetic turf in 2005. Both fields were constructed with complete drainage systems underneath the synthetic turf. Due to heavy use, weathering, and expiration of synthetic turf service life, the turf needs to be replaced. This turf replacement project involves removal and disposal of the worn turf, inspection of the drainage system, preparation for new turf, and installation of the synthetic turf system in Centennial Regional Park Field No. 2 and Field No. 4. The project also includes providing maintenance equipment and training necessary for the upkeep of the synthetic turf fields. 25J-1