25J - AGMT - TURF REPLACEMENT - Laserfiche WebLink

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Agreement with FieldTurf for Synthetic Turf Replacement Services Agreement May 3, 2016 Page 2 A Request for Proposals (RFP No. 16-01) for DYSC Field Numbers 2 and 4 Synthetic Turf was posted on the City website on March 9, 2016, with proposals due on March 31, 2016. Six proposals were received from different synthetic turf firms. Most firms submitted multiple synthetic turf products for a total of 13 different products. The proposals from the firms and corresponding product options were review by a four -member committee comprised of Public Works Agency and Parks & Recreation staff. The firms were evaluated based on qualifications, understanding of needs, and overall proposal. Consideration was given to all the synthetic turf products based on manufacturing quality and product specifications. Each product proposal fee schedule was evaluated, resulting in a percentage score assigned for each firm/product combination. This process ensured the selection of a qualified firm and a quality synthetic turf product. The final rankings of the top six firm/product proposals are as follows: Rank Firm / Product Score 1 FieldTurf / FTRV 360 94 2 FieldTurf / XM6-60 84 3 Shaw / Momentum SD 72 4 Hellas / Matrix Real 72 5 Hellas / Matrix 46oz 70 6 OHNO Construction / MTHM 68 The proposal from FieldTurf with FTRV 360 synthetic turf provides the best combination of synthetic turf quality, installation services, and proposed price to complete the project. The firm's rates are reasonable and within industry standards. Therefore, staff recommends that FieldTurf be retained to provide synthetic turf replacement services using FTRV 360 synthetic turf. The base and extended services by FieldTurf are estimated to cost $904,905. Staff also recommends authorization of a $130,770 contingency (approximately 15 percent of the base services) to cover unforeseen work related to the synthetic turf replacement. The resultant contract amount is not to exceed $1,035,675. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. 2016-43 was filed for these projects. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy F (perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and/or replacement costs in future budgets). 25J-2