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0 0 <br />L40111 L1 <br />CITY COUNCIL MEETING DATE: <br />MAY 17, 2016 <br />TITLE: <br />AGREEMENT AMENDMENT WITH XANADU <br />SERVICE SYSTEM, INC FOR CUSTODIAL <br />SERVICES OF PARK RESTROOMS AND <br />BUILDINGS <br />{STRATEGIC PLAN NO. 6, 1 B} <br />( <br />CITY MANAGER <br />• =021 1 . <br />CLERK OF COUNCIL USE ONLY: <br />:--:• 97 <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1" Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute an amendment to renew the <br />agreement with Xanadu Service System, Inc. for custodial services of park restrooms and park <br />buildings for a total of $230,528, which includes a 10% contingency, for a term from June 1, 2016 <br />through May 31, 2017, subject to non - substantive changes approved by the City Manager and <br />the City Attorney. <br />DISCUSSION <br />On February 20, 2014 the City issued a request for proposal for custodial services of park <br />restrooms and park buildings. Xanadu Service System, formerly Bell Building Maintenance, and <br />ABM were the only proposals. On May 6, 2014, Xanadu Service System was awarded an <br />agreement for park restrooms and ABM was awarded an agreement for park buildings for a <br />period of one year from June 1, 2014 through May 31, 2015, with two, one -year renewal options, <br />which allowed the companies to continue through May 31, 2017, if renewed. <br />On November 2, 2015 the City received a letter from ABM requesting an increase to their <br />monthly compensation to account for the increases in costs that the company was facing, <br />including account specific equipment, chemicals, State minimum wages, employer insurance <br />rates, workers compensation and the Affordable Health Care Act. <br />As a result of this request, City Staff reviewed departmental budget information and determined <br />that an increase to the compensation for the vendor was not possible. Therefore, staff contacted <br />Xanadu, since the company also submitted a proposal for custodial services of park buildings, <br />and negotiated for Xanadu to complete the term of ABM's contract while City Staff issued a new <br />request for proposal (RFP). j <br />25D -1 <br />