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Agreement with Winbourne Consulting <br />June 7, 2016 <br />Page 2 <br />Windbourne's scope of work to include the initial phase of the integrated software project as well <br />as the MDC project. <br />On January 7, 2016, the City entered into a professional services agreement with Winbourne for <br />initial management on both of projects. By the conclusion of the initial phase of the TriTech <br />integrated software project, it was evident that the consultant made many valuable contributions <br />and had become an integral part of the City's team. The consultant assisted with organizing the <br />project team, set tracking systems in place, facilitated communication with TriTech, helped <br />manage the project schedule, documented team findings and items from meetings, and kept the <br />project on track. In addition, the consultant's knowledge, contacts with user community, and <br />previous exposure to TriTech projects provided the Police Department with proficient project <br />management. <br />Given these factors, the Police Department requested that Winbourne provide a new proposal for <br />project management services that would include the remainder of the TriTech integrated software <br />project. This proposal and corresponding professional services agreement (Exhibit 1) is for a <br />fixed -price of $150,512 to be billed on a quarterly basis for a term of 21 months, plus a <br />contingency of $9,488 to be used for unanticipated services at the City's sole discretion, for a <br />total agreement amount of $160,000. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #2, (Broaden <br />communications, information sharing and community awareness of public safety activities), <br />Strategy A (Purchase and implement a new integrated software system for the Police <br />Department to improve productivity and increase efficiencies and transparency). <br />FISCAL IMPACT <br />Funds in the amount of $160,000, which include a contract contingency of $9,488 are available <br />in the Police Department's Criminal Activity - DOJ contract services account (no. 02614450 <br />62300) and will be disbursed as follows: <br />FY 2015 -16 $ 14,334 <br />FY 2016 -17 $ 86,007 <br />FY 2017 -18 59,659 <br />Total $ 160,000 <br />25A -2 <br />