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25B - AGMT - BILL PRINT SRVS
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25B - AGMT - BILL PRINT SRVS
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Last modified
6/2/2016 5:51:18 PM
Creation date
6/2/2016 5:50:51 PM
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Template:
City Clerk
Doc Type
Agenda Packet
Agency
Finance & Management Services
Item #
25B
Date
6/7/2016
Destruction Year
2021
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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 7, 2016 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: <br />APPROVED <br />AMENDED AGREEMENTS WITH INFOSEND, INC. <br />❑ <br />1:1 <br />AND INVOICE CLOUD FOR BILL PRINT SERVICES <br />AND MERCHANT PROCESSING SERVICES <br />❑ <br />(STRATEGIC PLAN NO. 7, 5F) <br />❑ <br />CITY MAMA <br />�-•.. <br />RECOMMENDED ACTION <br />As Recommended <br />As Amended <br />Ordinance on 13' Reading <br />Ordinance on 2nd Reading <br />Implementing Resolution <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute a First Amended Agreement <br />with InfoSend, Inc. to add bill print services for the City's Proactive Residential Enforcement <br />Program for an amount not to exceed $5,000 for the period beginning June 7, 2016 through <br />June 30, 2016 with an additional amount not to exceed $25,000 for the fiscal year period of <br />2016 -17 for a total sum of $30,000, subject to non - substantive changes approved by the <br />City Manager and City Attorney. <br />Authorize the City Manager and Clerk of the Council to execute a Second Amended <br />Agreement with Invoice Cloud, Inc. expanding the scope of contractual services to include <br />enhanced Electronic Billing and Payment Presentation (EBPP) services for the City's <br />Municipal Utility Services program and extending the current contract term beginning July 1, <br />2016 through June 30, 2018 and increasing compensation from $25,000 to $290,000, which <br />includes a $50,000 contingency, upon a written request executed by the City Manager and <br />City Attorney, subject to non - substantive changes approved by the City Manager and City <br />Attorney. <br />DISCUSSION <br />The Treasury and Customer Service Division (Treasury) is responsible for the billing and payment <br />processing of several city programs, which include: Municipal Utility Services (MUS), Paramedic <br />Subscription, Dog License, Business License Tax, and most recently the Proactive Residential <br />Enforcement Program (PREP) that was adopted by City Council on May 3, 2016. <br />On June 17, 2015, the City Council approved an agreement with InfoSend for bill print services for <br />these programs including mailings of associated bills, notices, and advisories. Staff is requesting <br />approval of a First Amended Agreement with InfoSend to provide bill print services for the PREP <br />and include the option for multi -color printing for all bill print services jobs at single color cost for an <br />2513-1 <br />
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