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Contract Award — Warner Industrial Community <br />Roadway Improvements <br />June 21, 2016 <br />Page 2 <br />the life of the pavement and enhance the ride quality, surface drainage, and appearance of the <br />community area. <br />A Notice Inviting Bids was advertised on October 17 & 22, 2015, and bids were opened on <br />November 3, 2015. The summary of the bid invitations mailed, bids received, and bid results is as <br />follows: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />12 <br />Contractors requesting bidding documents <br />7 <br />Bids received <br />5 <br />Bids received from Santa Ana contractors <br />2 <br />Bid Results Summary <br />RANK <br />BIDDER'S NAME <br />LOCATION <br />BASE BID <br />1 <br />R.J. Noble Company <br />Orange <br />$3,946,915 <br />2 <br />All American Asphalt <br />Corona <br />$4,257,120 <br />3 <br />Hardy & Harper, Inc. <br />Santa Ana <br />$4,567,000 <br />4 <br />Ben's Asphalt Inc. <br />Santa Ana <br />$4,718,360 <br />5 <br />Excel Paving Company <br />Long Beach <br />$4,791,182 <br />A total of five bids were received and all five were considered responsive. R.J. Noble Company <br />submitted the lowest responsive bid in the amount of $3,946,915 (Exhibit 2). R.J. Noble <br />Company's bid is comparable to the Engineer's Estimate of $4,100,000. Based on a bid analysis <br />and a contractor's performance reference check, staff recommends awarding the construction <br />contract to R.J. Noble Company (Exhibit 3). <br />Proiect Delivery Cost <br />Due to the circumstances surrounding this project and the required coordination with the water and <br />sewer main replacements project, staff recommends a $600,000 construction contingency be <br />authorized. Therefore, the estimated total delivery cost of this project will be $5,306,915, which <br />includes construction, contract administration, inspection, testing, and the construction contingency <br />(Exhibit 4). <br />Amendments to the FY 2013 -14 and FY 2014 -15 Capital Improvement Programs are needed to <br />make available sufficient funds for the City's share of the project costs. Since no expenditures of <br />Measure M2 Local Fair Share funds have been incurred, the monies in the amount of $984,885.84 <br />from the Local Street Preventative Maintenace FY 2013 -14 (Project No. 14 -6812) and $748,529.16 <br />from the Local Street Slurry Seal FY 2014 -15 (Project No. 15- 6839), previously identified in the <br />23A -2 <br />