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INTERNAL SERVICE FUNDS <br />FINANCE & MANAGEMENT SERVICESPROGRAM <br />Building Maintenance - Facilities07310100 <br />Statement of Purpose <br />To maintain safe, secure, attractive, and energy-efficient City facilities and infrastructure (assets) through preventive <br />maintenance (PM), certifications, energy management, and custodial services. <br />This program is responsible for maintaining over one million square feet that covers 38 city buildings including City Hall and the <br />Police Holding & Administration Facility. Asset Management is accomplished through an extensive preventive maintenance <br />program, which increases the life cycle of the asset while reducing repair and replacement costs. The program also manages <br />janitorial services (both in-house and contractual) needed to keep city facilities at a high standard of appearance and cleanliness. <br />Accomplishments in FY 2015-2016 <br />Surplus Allocation - Replace Grand Central Art Studio HVAC Chiller / Boiler system for $450,000. <br />* <br />Surplus Allocation - Corporation Yard PWA Admin and Stores roof restoration completed for $518,000. <br />* <br />Surplus Allocation - Solicited for bids to upgrade Corporate Yard Car Wash to Water-Wise car wash system for $120,000. <br />* <br />Surplus Allocation - Solicited bids to replace failed domestic water supply lines at SAPD Jail, four floors. <br />* <br />Surplus Allocation - Installed commercial grade Commodes at Corbin Center. <br />Replaced PW Administration 50 ton rooftop HVAC unit for $350,000. <br />* <br />Implemented Security Measure Phase 2 - with proximity readers at Elevator lobbies, and duress alarms. <br />* <br />Installed glass break alarm system at 1st floor City Hall and Ross Annex. <br />* <br />*Painted vertical walls in Ross Annex Parking Garage to improve illumination. <br />Installed a $15,000 Co2 exhaust monitoring and motor control system in the Ross Annex parking, SCE will refund 100%. <br />* <br />Installed Americans with Disabilities Act (ADA) compliant Wheelchair lift at City Hall to Ross Annex Treasury area. <br />* <br />* Replaced two 5 ton HVAC units that serve EOC at Corporation Yard PWA Administration. <br />* <br />Upgraded Corporate Yard security gate control system and drive motors at Daisy and Center streets. <br />*Replaced City Hall domestic water shut supply off valves. <br />*Contract for ADA upgrades to the Council Chambers for wheelchair and companion seating for ADA compliance. <br />*Replaced North side Council Chambers glass doors with steel doors with window. <br />*Expanded SAC Fleet Intern program to utilize Taller San Jose construction students to Building Maintenance. <br />Action Plan for FY 2016-2017 <br />*Retrofit all City Hall / Annex stairwells with LED lighting technology. <br />*Retrofit Ross Annex Parking Garage light with LED Technology. <br />*Replace City Hall restroom roof ventilation fan system. <br />*Install bird protection screening to deter bird entry into the City Hall elevator ventilation system. <br />*Solicit bids for LED lighting retrofit at SAPD and Corporation Yard, to be funded by SCE OBF (on bill financing). <br />*Solicit for bids for Roof restoration at Southwest Senior Center / Corbin Center. <br />*Solicit for roof restoration proposals to address Corporation Fleet, HAZ MAT roofs. <br />*Solicit bids to replace the SAPD Dispatch Liebert HVAC unit and condensers. <br />*Solicit for engineering to reconfigure Council Chamber visitor restrooms to be ADA compliant. <br />*Paint ceiling in Ross Annex Parking garage to minimize overhead lighting, yielding utility savings. <br />*Contract washing of exterior windows at City Hall / Ross Annex, Police Department and Main Library. <br />*Remove failed carpet in Ross Annex and polish concrete as a trial alternative. <br />*Develop plans to provide Council and staff secured restrooms, freeing up the chambers public restrooms. <br />*Continue to assist the Police Department, CDA - Grand Central, PW-Train Station with facility needs. <br />ActualActualEstimatedObjective <br />PERFORMANCE MEASURES <br />FY 13-14FY 14-15FY 15-16FY 16-17 <br />Service Level <br />Total square footage maintained <br />1,229,8671,229,8671,164,8671,164,867 <br />Number of 14/15 Facility Maintenance Work Orders <br />1,4431,3521,6071,700 <br />Efficiency <br />Square feet maintained per Technician <br />City of Santa Ana <br />123,733123,733111,806111,806 <br />Industry Average <br />65,00065,00065,00065,000 <br />Effectiveness <br />% of Work Orders (Preventive Maintenance) <br />100%98%100%100% <br />completed within 7 working days <br /> <br />3-6 <br /> <br />