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INTERNAL SERVICE FUNDS
<br />FINANCE & MANAGEMENT SERVICESPROGRAM
<br />Stores & Property Control07610102
<br />Statement of Purpose
<br />To provide warehousing, supply chain management, and capital asset disposition services to City departments; and
<br />to coordinate with Building Maintenance in providing a safe and clean facility for Corporate Yard tenants.
<br />This program is responsible for the City's warehouse operation which is based in the Corporate Yard. Stores staff order,
<br />receive, carry, issue, deliver, and track City departments' supplies and materials. This program is also responsible for
<br />capital asset records administration, Material Safety Data Sheet (MSDS) documentation, Yard ridesharing, Motor Pool
<br />operations, Yard hazardous waste/e-waste disposal, and disposition of surplus City assets including unclaimed property.
<br />Accomplishments in FY 2015-2016
<br />*Created a new Central Stores Fund 76 account to separate stores operations from Fleet Fund 75.
<br />*Selected Request for Proposal (RFP) winning vendor to implement Central Stores consignment business model.
<br />*Modernized surplus procedures by moving from traditional live auctions to online global auctions.
<br />*Implemented new web-based Motor Pool Car Reservation Program and trained Pool Car end-users.
<br />*Developed revenue reporting protocol for surplus sales proceeds from all sources.
<br />*Resolved long-running issues regarding appropriate OSHA-approved material for Yard staff uniforms.
<br />*Continued implementation of Stores Business Plan and 5-Year Alternative Energy Plan.
<br />*Performed physical count of Central Stores inventory (100% count) and Capital Assets (10% sample count).
<br />Action Plan for FY 2016-2017
<br />*Develop mark-up rates for Central Stores inventory under new consignment business model.
<br />*Add Bio-Diesel 20, Propane, and Ethanol-85 fuel to FMCS Alternative Energy Procurement Program.
<br />*Improve procedures for tracking vehicles and other equipment awaiting surplus.
<br />*Adopt a consignment business model to replace current practice of purchasing fuel and Stores items.
<br />*Dispose of regular and E-waste surplus property through transfers, recycling, and auction.
<br />*Continue staff training on handling Hazardous Material based on new automated MSDS program.
<br />*Conduct annual and periodic physical inventory of Capital Assets, Store items, and Fleet parts.
<br />*Continue using online global auctions to dispose of surplus assets.
<br />ActualActualEstimatedObjective
<br />PERFORMANCE MEASURES
<br />FY 13-14FY 14-15FY 15-16FY 16-17
<br />Service Level
<br />$ Value of Stores inventory
<br />$650,000$625,000$600,000$600,000
<br /># of Product Lines carried
<br />1,7001,7001,7001,700
<br /># of Store items issued
<br />150,000150,000150,000150,000
<br /># of Surplus items processed:
<br />Vehicles
<br />90110110110
<br />Others (electronics, furniture, etc.)
<br />1,4501,5001,5001,500
<br />Total
<br />1,5401,6101,6101,610
<br />Efficiency
<br />Per Full-Time Equivalent Stock Clerk:
<br />Average # of items issued
<br />150,000150,000150,000150,000
<br />Average # of items received
<br />75,00075,00075,00075,000
<br />Effectiveness
<br />% of requests processed within 24 hours
<br />100%100%100%100%
<br />% of Surplus items auctioned:
<br />Vehicles
<br />100%100%100%100%
<br />Others (electronics, furniture, etc.)
<br />90%100%100%100%
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<br />3-16
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