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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />AUGUST 16, 2016 <br />TITLE: <br />APPROVE APPROPRIATION ADJUSTMENT <br />AND AWARD OF CONTRACT FOR MATERIALS <br />ABATEMENT AND ENVIRONMENTAL <br />REMEDIATION ASSOCIATED WITH THE <br />RENOVATION AND REUSE OF THE YMCA <br />PROPERTY (PROJECT: 16 -6876) <br />(STRATEGIC PLAN NO. 3,5A) <br />tTTY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />® As Recommended <br />® As Amended <br />71 Ordinance on 1s' Reading <br />[] Ordinance on 2 1a Reading <br />Implementing Resolution <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />1. Approve an Appropriation Adjustment for Fiscal Year 2016 -17 recognizing $1,971,770.75 from the <br />Liability & Property Insurance Fund Reserves in Balance from Prior Year and appropriating the same <br />to the Building Improvement expenditure account for the purpose of completing the remediation of <br />environmental hazards present at the former YMCA building. <br />2. Authorize the City Manager and the Clerk of the Council to award and execute a construction contract <br />to Matrix Environmental, Inc., the lowest responsible bidder, in accordance with the base bid in the <br />amount of $1,320,893.99, for the term beginning upon execution of the contract and ending upon <br />project completion, for the construction of the Former YMCA Materials Abatement and Environmental <br />Remediation project, subject to nonsubstantive changes approved by the City Manager and City <br />Attorney. <br />3. Approve the Project Cost Analysis for a total estimated project delivery cost of $1,971,770.75, which <br />includes the contract base amount, consultant engineering services, design engineering, <br />administration, inspection, testing, and an authorized contingency of approximately 30 percent, in the <br />amount of $396,269. <br />The YMCA building, located at 205 West Civic Center Drive, was purchased by the City in 1992 and has <br />been vacant since that time (Exhibit 1). The building is in serious disrepair due to age, vandalism, and <br />deferred maintenance. Addressing the exterior appearance of the YMCA building and enhancing building <br />security are important interim measures that were accomplished shortly after the September 2014 City <br />Council approval of the Exclusive Negotiating Agreement with St. Joseph Health. <br />A Purchase Option Agreement with St. Joseph Health for the YMCA building was subsequently approved <br />by the City Council in November 2015. This agreement recognized the significant progress made by St. <br />Joseph Health and their team of consultants regarding project economic feasibility, environmental <br />reviews, entitlements, historic rehabilitation requirements, project budget, assembling an experienced <br />20B -1 <br />