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Contract Award for Playground Equipment <br />August 16, 2016 <br />Page 2 <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency identified various playground equipment <br />that needs to be replaced due to deterioration or inability to obtain replacement parts. The old <br />playground equipment will be replaced with new equipment and additional playground equipment <br />will be installed at certain other park sites. The project will also include installation of rubberized <br />surfacing or wood fiber where needed. On October 20, 2015, City Council adopted the Budget <br />Surplus Allocation Plan and authorized $11.25 million to various one -time improvements/ <br />replacements. Included in that request were improvements to Thornton, Centennial, Delhi, <br />Madison, Rosita, Lillie King, and Santiago Parks. Santiago Park was the only location that was <br />provided surplus funding in the amount of $230,000. The remaining park sites were determined to <br />be eligible for CDBG funding. Playground equipment from various playground manufacturers will <br />be purchased and installed at various other park sites. <br />The notice soliciting proposals was advertised on April 25, 2016 on the City's online bid <br />management and publication system. A summary of the solicitations and proposals received is as <br />follows: <br />41 Vendors notified <br />3 Santa Ana vendors notified <br />20 Vendors downloaded the solicitation <br />2 Proposals received <br />0 Proposal received from Santa Ana vendor <br />Bids were received and opened on May 24, 2016 and evaluated (Exhibit 1). The proposal <br />received from JMJ Construction is responsive to the specifications and meets the City's <br />requirements. The contract award amount includes a $30,500 contingency. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Strategic Plan Goal #6 — Community Facilities and <br />Infrastructure, Objective #1 (address deferred maintenance of City buildings and equipment), <br />Strategy B (utilize a five -year Deferred Maintenance Plan to strategize and finance funded and <br />unfunded needs). <br />FISCAL IMPACT <br />An appropriation adjustment to recognize prior year fund balances and appropriations to the <br />respective accounts and fiscal year is shown below. <br />Accounting Unit FY 16/17 <br />Revenue <br />District 2 -Acq. and Dev. -Prior Year Carry Forward -(no. 31213002- 50001) $71,084 <br />District 4 -Acq. and Dev. -Prior Year Carry Forward -(no. 31413002 - 50001) $23,695 <br />20Ci -2 <br />