25C - AGMT - FIESTAS PATRIAS - Laserfiche WebLink

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Agreements for Fiestas Patrias August 16, 2016 Page 2 In recognizing the great value of the event, City of Santa Ana, Parks, Recreation, and Community Services Agency (PRCSA) recommended that the City host Fiestas Patrias and act as Event Manager. The Event Manager will be responsible for providing all the necessary equipment, stages, electricity, carnival rides, vendor booths, entertainment, and insurance for the event. City staff has been working to bring together all the elements necessary to operate a successful event. As part of managing the event, city staff is requesting to enter into agreements with the various vendors listed below for the following services: Al PARTY — To provide rental and installation of equipment for the event. The equipment to be rented will include items such as: canopies for vendor booths, food booths, sinks, fences, restrooms, tables, generators, and a backstage area. The equipment will be delivered Friday evening and set up by Saturday Morning. Cleanup of the equipment will occur Sunday evening and completely cleared by Monday morning. STAGE PLUS — To provide, install, maintain and remove rented stage, ground support systems, audio, lighting, scaffolding, barricades and ramps at 4th Street and 5th Street and Broadway Avenue for the Fiestas Patrias event. The contractor shall deliver the equipment on Friday, September 9, 2016, and start set -up immediately after the closure of the streets. The Contractor will cleanup and remove the equipment Sunday evening and have it completely removed and cleaned up by Monday morning. CHRISTIANSEN AMUSEMENTS - In consideration for providing these exclusive rights to Christiansen Amusement, Inc., the City will receive 25 percent of ticket sale revenue for the event, with a minimum of $17,500. Christiansen Amusement, Inc. will be obligated to obtain all necessary licenses, permits, approvals, and waivers. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #5 (Promote a strong arts and culture infrastructure), Strategy C (Promote arts and culture by partnering with artist groups and merchants to hold events celebrating art in public plazas, parks and other City - controlled open space). FISCAL IMPACT Funds in the amount of $96,367.33 are available in the FY 2016 -2017 Recreation Community Services, Contract Services- Professional account (no. 01113230 62300). The revenue amount has been included in the City's FY 2016 -2017 budget and will be deposited in to the Parks, Recreation and Community Services -City Events account (no. 01113002 53331). 25C -2