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• Turn in bi- monthly timesheets for grant personnel, collect overtime chits, and turn into <br />Police Fiscal for posting. Review monthly labor distribution reports, attaching' <br />appropriate timesheets, chits, and use P2K Payroll program to printout additional <br />information as required. <br />• Complete budget projections for each open Homeland Security Grant, including <br />approved positions, and send completed budget to Police Fiscal for inclusion into the City <br />Budget for each new fiscal year. <br />• Upon close of grant, complete reconciliation of City General Ledger and all grant cash <br />requests, completing necessary journal voucher to balance discrepancies. <br />• Provide analytical support for project managers, grant manager, and grant administrator <br />as needed. <br />Californla Office of Emergency Services (CaIOES) Procedures: <br />• Ensure financial compliance with the grant and any financial directives set forth by the <br />California Office of Emergency Services (previously the Office of Homeland Security) <br />and the Department of Homeland. Security. Liaison with local, state and federal agencies <br />regarding financial matters related to the administration of the Homeland Security Grants. <br />• Participates in grant application and investment justifications at regional, state, and <br />federal level. <br />• Assist and complete grant applications and grant modification requests via the California <br />Office of Emergency Services workbook, confirming modifications to the internal project <br />matrix, training and exercise rosters, approved project applications, and project <br />descriptions are reflected in the workbook. <br />• Complete grant cash requests and advances using the workbook, from compiled <br />reimbursement packets, training packets, equipment ledger, and City General Ledger via <br />LAWSON. Request City invoice, attach workbook, and send to the California Office of <br />Emergency Services for reimbursement. <br />• Once checks have been received from the State, add a copy to the cash request files, <br />attach pertinent City invoice, and deliver to Treasury for deposit. <br />• Work with City Accountant to calculate interest earned on cash advances, tracking <br />vendor /sub - recipient payment, compared to advance check deposit date. Request check <br />to the Federal Department of Health and Human Services, for all interest earned on grant <br />advances. <br />251 -16 <br />