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Auditor Travel Expenses. The Auditor shall be compensated as follows: Up to $1000 travel <br />expenses, inclusive of a return trip, if necessary, during a corrective action period. The total <br />agreement amount including auditor fees and travel expenses shall not exceed $6500. <br />Payment, in full, within 30 days of invoicing actual expenses, per diem, and mileage as allowed <br />by City Policy. An invoice will be provided to the City by the contractor upon completion of any <br />travel. <br />e) Prohibition on Additional Compensation. The Auditor shall not accept any compensation for <br />the conduct of the audit not set forth in this Contract. <br />0 Er Parte Communication. The Auditor shall be pennitted to initiate and receive ex <br />parte communications with the community stakeholders, the PREA Resource Center, <br />the Department of Justice, inmates, detainees, and residents, and other interested parties. <br />g) Auditor Responsibility and Authority. The Auditor shall have the responsibility and authority <br />to independently observe, assess, review, and report on the Agency's implementation and <br />compliance with the National Standards. In order to accurately assess compliance at the facility, <br />the Auditor shall: conduct an on-site inspection; observe programs and activities; interview <br />pertinent administrators, professional staff, correctional staff, and contractors; individually <br />interview a sample of inmates; review a sampling of videotapes from housing units; and conduct <br />detailed reviews of inmate records and other pertinent documents and reports. The Auditor shall <br />spend a sufficient amount of time at the facility in order to accurately assess day-to-day operations <br />and conditions. The Auditor shall be responsible for independently verifying representations from <br />the Agency regarding facility compliance. <br />h) Delivery of Contract to PRC. Upon finalization, the Auditor shall provide a copy of this <br />Contract to the PREA Resource Center for purposes of tracking Auditor activity. <br />i) Auditing Schedule. The Auditor shall provide the City with a tentative schedule of activities <br />during any on-site visits at least five days prior to arrival at the facility. <br />j) Maintenance. Storage, and Return or Destruction of Records. The Auditor shall take all <br />reasonable steps to safeguard City records and information retained pursuant to the audit. All <br />electronic files shall be securely password -protected or encrypted. All paper records shall be <br />maintained in a secure room or building, and within a locked case or cabinet. Upon conclusion of <br />the Auditor's document retention period, the Auditor shall securely burn, shred, or otherwise <br />destroy the retained records. The Auditor shall then notify the City, in writing, confirmation that <br />such documents have been destroyed. <br />lc) Public Statements. Except as required or authorized by the PREA auditing standards; federal, <br />state, or local law; judicial order; this Contract; or as permitted by the City, the Auditor shall not <br />make any oral or written public statements — including, but not limited to, statements to the press, <br />conference presentations, lectures, or articles — with regard to: the status of the City's compliance <br />or noncompliance with the PREA Standards, or any act or omission of the City or its agents, <br />representatives or employees. <br />C'I"TY OF SANTA ANA 13REA 2010 AGR LL\-IENl' Wl I H EVIVUER AYD ASSOCIA-FES <br />