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COMMUNITY SENIORSERV, INC. (2) - 2016
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COMMUNITY SENIORSERV, INC. (2) - 2016
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Last modified
9/14/2016 11:14:55 AM
Creation date
9/14/2016 10:03:21 AM
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Contracts
Company Name
COMMUNITY SENIORSERV, INC.
Contract #
A-2016-174
Agency
PARKS, RECREATION, & COMMUNITY SERVICES
Council Approval Date
7/5/2016
Expiration Date
6/30/2017
Insurance Exp Date
7/1/2017
Destruction Year
2022
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heritage Americans, Asian - Americans, and American Indians. SUBRECIPIENT may rely on written <br />representations by businesses regarding their status as minority and female business enterprises in lieu of <br />an independent investigation. <br />II. CITY'S OBLIGATIONS <br />A. Payment of Funds. On Judy 1, 2016, the CITY was allocated $5,286,263 for fiscal year 2016- <br />2017 from the United States Department of Housing and Urban Development ( "HUD ") Community <br />Development Block Grant ( "CDBG ") Entitlement Program. CITY agrees to pay to SUBRECIPIENT when, <br />if and to the extent federal finds are received a sum not to exceed SEVENTY FIVE THOUSAND TWO <br />HUNDRED NINETY Dollars ($75,290) for SUBRECIPIENT'S performance in accordance with the ,Budget <br />attached hereto as "Exhibit B" during the period of this Agreement. Payments shall be made to <br />SUBRECIPIENT through the submission of invoices / reimbursement requests. <br />CITY shall pay such invoices/reimbursement requests within thirty (30) days after receipt thereof <br />provided CITY is satisfied that such expenses have been incurred and documented within the scope and <br />provisions of this Agreement and that SUBRECIPIENT is in compliance with the terms and conditions of <br />this Agreement. Failure to provide any of the required documentation and reporting will cause CITY to <br />withhold all or a portion of a request for reimbursement, or return the entire reimbursement package to <br />SUBRECIPIENT, until such documentation and reporting has been received and approved by CITY. <br />Documentation may include, but is not limited to true copies of invoices, receipts, canceled checks, bank <br />statements, credit card statements, procurement documentation for goods or services, timesheets, payroll <br />records, benefit statements, agreements, contracts or docuumentation pertaining to costs for subcontractors, <br />and /or other documentation supporting and evidencing how the CDBG FUNDS hove been expended <br />during the applicable quarter. <br />B. Audit of Account. CITY shall include an audit of the account maintained by <br />SUBRECIPIENT in CITY's annual audit of all CDBG FUNDS in accordance with Title 24 of the Code of <br />Federal Regulations and other applicable federal laws and regulations. <br />C. Common Rule: Pursuant to 2 CFR 200.328(a), the CITY manages the day -to -day operations of <br />each grant and subgrant supported activities. CITY staff has detailed knowledge of the grant program <br />requirements and monitors grant and subgrant supported activities to assure compliance with Federal <br />requirements. Such monitoring covers each program, function and activity and performance goals are <br />reviewed periodically. <br />D. Environmental Review: In accordance with 24 CFR 58, the CITY is responsible for <br />undertaking environmental review and maintaining environmental review records for each applicable <br />project. <br />E. Performance Monitoring: CITY shall monitor the performance of SUBRECIPIENT against <br />goals and performance standards required herein. The SUBRECIPIENT shall be responsible to <br />accomplish the levels of performance as set forth in Exhibit A and report such measures quarterly to the <br />CITY. If the SUBRECIPIENT estimates such goals will not be met, the SUBRECIPIENT is to contact <br />the CITY, at which time the CITY will determine if any adjustments to the grant award is appropriate. <br />Substandard performance as determined by the CITY will constitute non - compliance with this <br />Agreement. Should the CITY determine that the SUBRECIPIENT has not performed its obligations as <br />stated in this contract in a satisfactory manner, or if the CITY determines that insufficient supporting <br />information has been submitted, the CITY shall notify the SUBRECIPIENT in writing of its <br />determination specifying in full detail the objections which it has to the SUBRECIPI,ENT's performance. <br />If action to correct such substandard performance is not taken by the SUBRECIPIENT after being <br />
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