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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2016 <br />TITLE: <br />AWARD CONTRACT TO PERIMETER <br />SECURITY GROUP LLC FOR THE SANTA ANA <br />POLICE STATION SOUTH ENTRANCE <br />SECURITY IMPROVEMENTS <br />(PROJECT 164509) <br />(STRATEGICPLANNO. 1, 5) <br />CITY -MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />FAM000715101 <br />❑ As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on 1a' Reading <br />❑ <br />Ordinance on 2nd Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract and authorize the City Manager and Clerk of the Council to execute a construction <br />contract to Perimeter Security Group LLC, the lowest responsible bidder, in accordance with the base <br />bid in the amount of $176,746.18, for the term beginning upon execution of the contract and ending <br />upon project completion, for the Santa Ana Police Station South Entrance Security Improvements <br />project, subject to nonsubstantive changes approved by the City Manager and the City Attorney. <br />Approve the Project Cost Analysis for a total estimated construction delivery cost of $220,934, which <br />includes the construction contract, administration, inspection, and testing, and an authorized <br />contingency of $17,675. <br />DISCUSSION <br />The Santa Ana Police Station's south ingress/egress gates located off 6th Street serve as the main point <br />of vehicular entry into the facility (Exhibit 1). Proposed security upgrades to this point of entry are <br />intended to enhance the overall safety and security of the facility. The project includes: installation of an <br />electro -mechanical, crash -rated gate; a remote -operated drop beam barrier; flush -mounted spike units; a <br />guardhouse structure; and upgrades to the two existing gate operators. Once completed, the security <br />improvements will better protect employees, visitors, building functions, and services from potential <br />threats, such as unauthorized vehicles. <br />A Notice Inviting Bids was advertised on August 23 and 30, 2016, and bids were opened on September <br />13, 2016. The following is a summary of the bid invitations made and the bids received: <br />Contractor Participation Data <br />Santa Ana contractors receiving notices <br />0 <br />Contractors requesting bidding documents <br />3 <br />Bids received <br />1 <br />Bids received from Santa Ana contractors <br />0 <br />23D-1 <br />