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Weimkz <br />RIM <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 15, 2016 <br />TITLE: <br />APPROVE CONTINGENCY INCREASE <br />FOR THE BRISTOL STREET WATER <br />MAIN REPLACEMENT: ALTON TO <br />WARNER PROJECT <br />(PROJECT NO. 146439) <br />{STRATEGIC PLAN NO. 6, 1C} <br />w <br />CITY IMANAGRR <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ <br />As Recommended <br />❑ <br />As Amended <br />❑ <br />Ordinance on I" Reading <br />❑ <br />Ordinance on 2°' Reading <br />❑ <br />Implementing Resolution <br />❑ <br />Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Approve a revised Project Cost Analysis for the Bristol Street Water Main Replacement -Alton <br />Street to Warner project, that reduces administration, testing, and inspection costs by $120,000; <br />and increases the contingency by the same amount from $375,673 to $495,673; resulting in a net <br />zero change in the original approved construction delivery cost of $3,255,800. <br />DISCUSSION <br />On October 6, 2015, City Council awarded a contract to Vido Artukovich & Son, Inc., in the <br />amount of $2,504,490 with a contractual contingency of $375,673. Adding other ancillary costs <br />for contract administration, inspection, and testing resulted in an approved total delivery cost of <br />$3,255,800. The contract is to install a new water main along Bristol Street between Warner <br />Avenue and Alton Avenue as a replacement for the old main that is no longer reliable (Exhibit 1). <br />The recommended action will allow the project to be completed within the original Council <br />approved total delivery cost of $3,255,800. Council approval is required to reallocate funds <br />between a project's authorized expenditure categories. <br />The existing roadway is in far to poor condition. The existing contract only includes resurfacing <br />the street where the water main trench and water service laterals were installed. The paving cost <br />for the project is approximately $70,000. Due to unforeseen conditions in the project area, staff <br />investigated the opportunity to resurface the entire street over the entire project limits and <br />received a quote of $230,000 for that work. <br />Overall, the project has already experienced cost savings totaling $120,000, which was budgeted <br />for contract administration, inspection, testing, and construction survey staking. When combined <br />with $40,000 in unspent authorized contingency and the $70,000 credit for the trench work in the <br />23A-1 <br />