55B - AA - RESO - COPS HIRING GRANT

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U.S. Department of Justice Office of Community Oriented Policing Services 2016 COPS Hiring Program Award Terms and Conditions 15. System for Award Management (SAM) and Universal Identifier Requirements The Office of Management and Budget requires federal agencies to Include the following standard award term In all awards and cooperative agreements made on or after October 1, 2010: A. Requirement for System for Award Management (SAM) Unless you are exempted from this requirement under 2 C.F.R. Part 25.110, you as the recipient must maintain the currency of your information in the SAM until you submit the final financial report required under this award or receive the final payment, whichever Is later. This requires that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. B. Requirement for Data Universal Numbering System (DUNS) Numbers If you are authorized to make subawards under this award, you: 1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from you unless the entity has provided Its DUNS number to you. 2. May not make a subaward to an entity unless the entity has provided its DUNS number to you. C. Definitions For purposes of this award term: 1. System for Award Management (SAM) means the federal repository into which an entity must provide Information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov. 2. Data Universal Numbering System (DUNS) number means the nine -or thirteen -digit number established and assigned by Dun and Bradstreet, Inc. (D &e) to uniquely identify business entities. A DUNS number may be obtained from D &B by telephone (currently 866- 705 -5711) or the Internet at www.fedgov.dnb.com/webftirm. 3. Entity, as It is used in this award term, means all of the following, as defined at 2 C.F.R. Part 25, subpart Q a. Agovernmental organization, which is a state, local government, or Indian Tribe; b, A foreign public entity; c. A domestic or foreign non - profit organization; d. A domestic or foreign for - profit organization; and e. A federal agency, but only as a subrecipient under an award or subaward to a non - federal entity. 4. Subaward: a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient b. The term does not Include your procurement of property and services needed to carry out the project or program (forfurther explanation, see Sec. ,,,.210 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non - Profit Organizations"). c. A subaward may be provided through any legal agreement, Including an agreement that you consider a contract. S. Subrecipient means an entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the federal funds provided by the subaward. 16. Reporting subawards and F,Si,egutJve Compensation The Office of Management and Budget requires federal agencies to include the following standard award term In all awards and cooperative agreements made on or after October 1, 2010: A. Reporting of first -tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph D. of this award term, you must report each action that obligates $25,000 or more in federal funds that does not include Recovery funds (as defined in section 1512(a)(2) of the American Recovery and Reinvestment Act of 2009, Pub. L 111 - -5) for a subaward to an entity (see definitions in paragraph E. of this award term). 2. Where and when to report. You must report each obligating action described in paragraph A.I. of this award term to www.fsrs.gov. For subaward Information, report no later than the end of the month following the month in which the obligation was made. (for example, if the obligation was made on November 7, 2010, the obligation must be reported by no later than December 31, 2010.) 3. What to report. You must report the Information about each obligating action that the submission instructions posted at www.fsrs.eov specify. Page 3 of 7 55B -6