65B - PD JANITORIAL SRVS - Laserfiche WebLink

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CITY COUNCIL MEETING DATE: NOVEMBER 15, 2016 TITLE: POLICE DEPARTMENT JANITORIAL SERVICES {STRATEGIC PLAN NO. 1, 3A} CIT 3ER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ,.. "O _' ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Review and select an option regarding the Police Department's Janitorial Services Request for Proposals (RFP) from the options listed below: A. Issue an RFP for Police Department janitorial services that requires all proposers to bid union wages and benefits B. Issue an RFP for Police Department janitorial services that allows proposers to bid either union or non -union wages and benefits 2. Authorize the City Manager and Clerk of the Council to execute a month -to -month agreement with Santa Fe Building Maintenance for the maintenance of Santa Ana Police Department facilities, for the period beginning October 1, 2016, in the monthly amount of $32,702.62, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In 2013, the Police Department completed an RFP process for janitorial services. During this RFP process, the Police Department accepted proposals from both union and non -union contractors. On May 20, 2013, the Police Department entered a three -year agreement with ABM Onsite Services, a union contractor. After the first year of the agreement, ABM Onsite Services terminated the agreement after expressing a loss in revenue on the Police Department contract as a result of union health and welfare rate increases. In order to continue janitorial services at the Police Department, on September 30, 2014, the Police Department entered into a two -year agreement with Santa Fe Building Services, a non- union contractor, as they were subsequent bidders in the 2013 procurement. Before 65B -1