Laserfiche WebLink
Police Department Janitorial Services <br />November 15, 2016 <br />Page 2 <br />commencing this two -year agreement with Santa Fe Building Maintenance, staff received <br />feedback from the Service Employees International Union (SEIU), which represented the ABM <br />Onsite Services employees, recommending that the Police Department contract with a unionized <br />janitorial services company. <br />The Police Department will be drafting a new RFP for janitorial services over the next year. Staff <br />estimates that the cost of a union contract will be approximately 15 percent higher than a non- <br />union contract. The current base annual cost for the Police Department janitorial services <br />agreement is $376,497. It is requested that Council provide direction for the new janitorial <br />services RFP regarding union /non -union contractor selection. <br />In addition, staff recommends a new month -to -month agreement that will provide for janitorial <br />services while the RFP process is being completed. Staff has met with representatives from <br />Santa Fe Building Maintenance, who have agreed to a month -to -month extension, exercising the <br />terms and scope of work as specified in the current agreement. Santa Fe Building Maintenance <br />is requesting a $1,327.90 per month increase, increasing the base monthly amount from <br />$31,374.72 to $32,702.62. Santa Fe Building Maintenance has been performing well during the <br />term of their agreement and staff recommends approval of this new month -to -month agreement. <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #3 (Promote <br />fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy A <br />(Continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police <br />Department provides programs and services efficiently and effectively). <br />FISCAL IMPACT <br />Funds for this agreement are available in the Police Department's Buildings and Facilities contract <br />services account (no. 01114403 62300) for the following fiscal years: <br />FY 2016 -17 <br />Exhibit: 1. Agreement <br />$32,702.62 per month <br />APPROVED AS TO FUNDS AND ACCOUNT: <br />�t �-,,r i VX <br />Francisco Gutierrez ` <br />Executive Director <br />Finance and Management Services Agency <br />65B -2 <br />