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Update on the Immigration and Customs Enforcement Contract for Detainee Services and the Santa Ana Jail and Options for Expedited Phase Out December 6, 2016 Page 2 In an effort to control operating costs, the Jail administrators continually monitors staffing costs related to the Jail housing operation. This includes managing full-time vacancies, mandatory overtime, and the hiring of part-time staff in-lieu of full-time staff. Accordingly, the Executive Director of Personnel Services Agency proposed an early retirement incentive for Jail related personnel to the POA in July 2016. The incentive is for $1,000 for each year of service, up to 20 years. Staff suggests that the total amount of the incentive should be capped at $100,000. Follow up discussions have occurred with the POA but to date no agreement has been reached. One of the recommended actions is to provide direction to staff to continue negotiating such incentives. In 2010, the Santa Ana Jail had 86 Correctional Officers; currently, there are 70 budgeted Correctional Officers (67 currently filled), a difference of 19 full-time positions. The annual cost savings of these 19 Correctional Officers is $2,171,320. The last full-time Correctional Officer was hired in December 2010. In December 2014, the Police Department began the hiring of part-time Correctional Service Officers (CSO's) to reduce full-time staffing levels at the Santa Ana Jail facility as part of the agreement with the POA and authorized by the City Council. On-going part-time CSO recruitment efforts have yielded 19 of the 32 budgeted CSO positions. While part-time CSO staff fill some vacancies, recent Correctional Officer retirements and separations have left insufficient numbers to operate the facility without the use of mandatory overtime and facility lockdowns. Mandatory overtime has been in practice for over 10 years. On February 2, 2016, approximately 239 detainees (or the equivalent of 65% of the jail population) were from ICE. A more recent population count on November 30, 2016 of 151 detainees demonstrates that the City's efforts to phase out the ICE contract is providing results. In accordance with Council direction on May 17, 2016, the Police Department is proposing to close Jail housing module 413, which currently has 38 ICE detainees assigned. This module currently costs $792,607 to operate and generates $1,456,350 in annual revenue, resulting in a net revenue amount of $663,743 after operating expenses. Upon direction from the City Council, staff would notify ICE that the City would need to establish a new maximum capacity of 128 detainees, inclusive of the 64 bed minimum guarantee for the transgender module. The City believes that it has the authority under the agreement to determine that operational needs have changed; therefore, has decided that bed space availability must be reduced. ICE may argue that the agreement does not allow the City's unilateral decision to reduce capacity, but staff believes that this action would be consistent with the City Council direction to phase out the ICE agreement altogether in the future. In any event, should there be disagreement, both the city and ICE have the right to terminate the agreement without cause by providing a 90- day notice to the other party, The Police Department anticipates an additional five Correctional Officer retirements in 2017. As the number of full-time Correctional Officers decreases, the Police Department will be able to 65A-2