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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 20, 2016 TITLE: AGREEMENT WITH CLR DESIGN FOR CONSULTANT DESIGN SERVICES FOR THE SANTA ANA ZOO GIANT RIVER OTTER EXHIBIT (PROJECT NO. 16-2658) (STRATEGIC PLAN NO. 6, 1G) CITY MANAG R RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2"a Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with CLR Design for the two-year term beginning December 21, 2016, and expiring on December 20, 2018, with the option for the City to grant up to a two one-year renewal options, to provide design services for the Santa Ana Zoo Giant River Otter Exhibit, in the total amount of $313,695, and authorize a 10 percent contingency for design in the amount of $31,370, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION Approval of this recommended action will enable the preparation of plans and specifications (Contract Documents) for the project as identified in the 2016/2017 Capital Improvement Program. These contract documents will be used to competitively bid and construct the project. The current Amazon's Edge Exhibit at the Santa Ana Zoo (Exhibit 1) opened to the general public in 1993. The exhibit complex is planned for upgrades and renovation, and will add a new exhibit called the Giant River Otter, featuring a mammal species found in the Amazon rainforest. The exhibit area includes a moat, water filtration system, viewing structure, and holding facility. In July 2016, the Public Works Agency released a Request for Proposals (RFP) inviting qualified firms to submit proposals for zoological design services. The RFP was posted on the City website and also sent to the Association of Zoos and Aquariums for distribution to their membership. In August 2016, three proposals were received. The proposals were evaluated by personnel from the Public Works Agency, Zoo Staff, and the Friends of Santa Ana Zoo. Each firm was rated according to its firm/team experience, understanding of need, relevant project experience, schedule, references, and proposed cost and pricing data. The following is the list of the firms and their respective evaluation scores: 25J-1